Staff Accountant

Staff Accountant

The Staff Accountant is responsible for maintaining accurate accounting records, supporting timely financial close, and providing reliable financial and operational support for VetPowered and an affiliated property management company. Approximately 85% of the position supports VetPowered and 15% supports the affiliated property management company. The position works closely with the Controller and cross-functional teams to maintain accurate financial records, perform reconciliations, support purchasing and supplier coordination, and ensure accounting documentation is complete, organized, and audit-ready. The ideal candidate is detail-oriented, organized, analytical, and comfortable working independently in a fast-paced manufacturing environment. The position requires strong follow-through, sound judgment, professional communication, and a willingness to support the broader organization when needed.

Primary Objective: Maintain the accuracy and integrity of the Company's accounting records while providing reliable financial, purchasing, operational, government-contract, and AS9100D recordkeeping support within the position's area of responsibility.

Essential Responsibilities VetPowered Accounting - Approximately 85 %:

• Process and maintain accurate accounting transactions, including accounts payable, accounts receivable, expenses, purchasing transactions, and general ledger activity.
• Review vendor invoices against purchase orders, receiving records, quotations, and other supporting documentation.
• Identify, investigate, and resolve discrepancies between purchase orders, invoices, receipts, and accounting records.
• Perform monthly, quarterly, and year-end financial close activities.
• Perform account reconciliations and research discrepancies.
• Maintain accurate work-in-process (WIP), inventory, and job-costing records.
• Assist with customer invoicing and accounts receivable follow-up.
• Review employee expense reports and company credit card transactions for accuracy and appropriate supporting documentation.
• Maintain accurate vendor and customer records.
• Prepare financial reports, schedules, reconciliations, and management reports.
• Maintain organized and audit-ready accounting documentation.
• Assist with identifying and correcting accounting errors and data-entry discrepancies.
• Maintain confidentiality of financial, employee, customer, and Company information.

Property Management Company Accounting - Approximately 15 %:

• Maintain accounts payable, accounts receivable, general ledger, property receipts, expenses, vendor activity, and supporting records for the affiliated property management company.
• Reconcile bank and credit card accounts and maintain accurate property-level balances and supporting schedules.
• Maintain organized accounting support for property vendors, leases, loans, taxes, insurance, and other real estate records.
• Prepare property- and entity-level financial reports for the Controller.
• Work with property management contacts and vendors to resolve questions and obtain required documentation.

Multi-Entity Accounting, Close, and Controls:

• Maintain separate books, bank activity, supporting documentation, and audit trails for each entity.
• Record and reconcile intercompany charges, allocations, reimbursements, and balances.
• Support timely monthly, quarterly, and year-end close activities for both companies.
• Maintain complete and organized reconciliation schedules.
• Follow established approval, documentation, confidentiality, and record-retention requirements.
• Assist with financial statement preparation, tax schedules, audits, insurance requests, and other compliance reporting.

Secondary Administrative and Backup Responsibilities:

• Provide administrative support for Human Resources functions, including employee records and related documentation.
• Assist with management of the Company's vehicle fleet, including recordkeeping, vehicle registrations, insurance renewals, and vehicle issuance and return documentation.
• Assist with administration of the Company's commercial insurance and workers' compensation policies, including recordkeeping, renewal preparation, and providing documentation and information for insurance audits.
• Serve as a backup to the Service Dispatcher as needed, including communicating with customers, scheduling service jobs, maintaining related records, and assisting with invoicing.
• Perform other duties and responsibilities as assigned in support of departmental and Company goals.

Education and Experience:

• Bachelor's degree in accounting, finance, or a related field preferred. An equivalent combination of education and relevant accounting experience may be considered.
• Minimum of three years of accounting experience, including general ledger activity, account reconciliations, journal entries, and month-end close.
• Working knowledge of U.S. Generally Accepted Accounting Principles (U.S. GAAP) and standard accounting controls.
• Experience supporting multiple entities is strongly preferred.
• Experience in aerospace, defense, government contracting, manufacturing, or another regulated environment is strongly preferred.
• Property management accounting experience is helpful but not required. VetPowered will train a candidate who is willing to learn.

Technical Skills:

• Proficiency with QuickBooks Online and Microsoft Excel preferred.
• Experience with JobBOSS or another manufacturing ERP system is a plus.
• Proficiency with Microsoft Word, Excel, and Outlook.

Professional Skills:

• Strong attention to detail and commitment to accounting accuracy.
• Strong analytical and problem-solving skills.
• Ability to manage multiple priorities and deadlines without sacrificing accuracy or communication.
• Ability to identify discrepancies, investigate root causes, and develop practical solutions.
• Ability to work independently while remaining responsive to the Controller and broader team.
• Collaborative, service-minded approach.
• Strong written and verbal communication skills.
• Interest in contributing to a mission-driven organization.

Core Competencies:

• Accounting Accuracy Maintains a high level of accuracy and completeness in financial transactions and supporting documentation.
• Attention to Detail Identifies discrepancies, missing information, and inconsistencies before they create downstream problems.
• Organization and Follow-Through Effectively manages multiple responsibilities and follows tasks through to completion.
• Problem Solving Investigates discrepancies and develops practical solutions rather than simply identifying problems.
• Accountability Takes ownership of assigned responsibilities, communicates promptly when issues may affect deadlines or deliverables, and takes responsibility for mistakes without making excuses or shifting blame.
• Communication Communicates clearly, professionally, and respectfully with employees, suppliers, customers, and management.
• Cross-Functional Collaboration Works effectively with Accounting, Operations, Manufacturing, Purchasing, Quality, and Management.
• Confidentiality and Integrity Handles financial, employee, customer, government, and Company information with discretion and professionalism.

What Success Looks Like Within this role, success means:

• Accounting records are accurate, complete, and maintained on schedule.
• AP, AR, purchasing, and expense transactions are properly documented and processed.
• Accounting and purchasing discrepancies are identified and resolved promptly.
• WIP, inventory, and job-costing records are maintained accurately.
• Open purchase orders and supplier commitments are properly tracked.
• Manufacturing and Operations receive timely administrative and financial support.
• Government and aerospace customer documentation is complete and traceable.
• AS9100D records within the position's area of responsibility are organized, current, and audit-ready.
• Issues are identified proactively rather than after they become larger problems.
• Routine responsibilities are managed independently, with issues requiring management attention appropriately escalated.

Mission and Values Contribute to achievement of the Mission and Vision of our organization by being:

• Attention to Detail - The ability to accomplish a task while demonstrating a thorough concern for all the areas involved, no matter how small.
• All In -Brings their whole self to work and giving it their all no matter how difficult the job or situation.
• Accountable- Taking personal responsibility for their work, owns mistakes, communicate honestly rather than hiding the truth, does not blame others or make excuses.
• Adaptable- Easily adjusts to changing circumstances.
• Always Improving - A constant, ongoing effort to improve something. This 'something' can be a product, a service, one's skill set, or a team's way of working.

Work Environment This position works primarily in a professional office environment within an aerospace manufacturing facility and regularly interacts with personnel throughout the organization. The employee may periodically enter manufacturing, warehouse, receiving, or inspection areas and must comply with all applicable safety requirements. The position requires the ability to work effectively in a fast-paced environment where priorities may change based on customer requirements, production schedules, supplier performance, and