Logistics and Project Coordinator

Logistics And Project Coordinator

Black Cultural Zone Community Development Corporation - Oakland, CA 94621

Salary Range $25.00 - $28.00 Hourly Position Type Part Time

Description

Join the Black Cultural Zone CDC as a Logistics & Project Coordinator!

Are you a highly organized and detail-oriented professional interested in providing critical operational and logistical support for executive leadership and strategic teams?

Black Cultural Zone Community Development Corporation (BCZ CDC) is seeking a Logistics & Project Coordinator with a demonstrated track record in executive administration, travel management, and project support.

The Logistics & Project Coordinator is a critical support role responsible for handling the complex logistics of the CEO's office, managing travel arrangements, and providing comprehensive administrative and coordination support for key organizational events and teams. This role requires an individual who can manage multiple moving parts, ensuring that high-level operations, events, and essential project deliverables run seamlessly and professionally to advance the BCZ's mission. This position is vital for advancing BCZ CDC's mission to unapologetically center Black arts, culture, and economics in East Oakland and to guide the organization toward sustainability and maximizing its mission impact. We are seeking someone who is connected to and has a love for the East Oakland community. We are excited to welcome a new member to our team who shares our vision and is ready to jump in and make a difference.

WHAT YOU'LL DO

As Logistics & Project Coordinator, you will be responsible for a comprehensive range of administrative, logistical, and project support functions for the Strategic Development, Alliances, and Growth (SDAG) team.

• Travel & Event Logistics: Manage all travel-related logistics for the CEO, the SDAG team, and others traveling with the CEO. This includes managing the logistics for priority meetings for the CEO's office, such as Board of Directors meetings, collaborative meetings, and funder tours.
• Project & Task Management: Assist with project management to ensure the timely completion of tasks and deliverables across teams. This includes taking the lead in creating and managing initiative folders and deliverable trackers.
• Administrative Support: Provide comprehensive administrative and logistical support to ensure the smooth operation of key strategic teams, including Collaborative Governance & Partnerships, Initiative Incubation, Integration & Evaluation, and Policy & Strategic Insights.
• Materials & Expense Management: Prepare, organize, and distribute all necessary materials (agendas, reports, presentations, handouts) for the CEO, Board of Directors, funder meetings, and key collaborative sessions. Track, reconcile, and process expense reports for the CEO and key strategic team members.
• Concierge & Coordination: Serve as the primary concierge for logistical support for office staff and external visitors. Facilitate communication and collaboration between teams, completing logistical tasks for key internal and external events.
• On-Site Execution: Serve as the lead logistical coordinator during major on-site events, ensuring all setup, flow, technical needs, and catering arrangements are executed according to plan.

Qualifications

The ideal candidate for this role is highly organized, possesses exceptional discretion, and has proven logistics expertise.

• Education & Experience: A minimum of three years of experience in executive administration, project coordination, or a high-volume logistics role is required.
• Specialized Knowledge: Demonstrated experience managing all components of executive travel and high-profile meeting logistics is required. Expert proficiency in using digital tools and databases to manage project files and tracking systems is required.
• Abilities: Exceptional ability to maintain confidentiality and discretion regarding executive and organizational matters is essential. You must possess an exceptional organizational, time management, and attention-to-detail skills. Proficiency in organizational software, calendar management tools (e.g., Google Calendar, Microsoft Outlook), and file management systems (e.g., Google Workspace/SmartSheets) is required.
• Physical Demands: Essential functions require the ability to sit for long periods, perform repetitive motions (keyboarding), stand, reach, lift, and carry 20 pounds, and bend.

OUR CULTURE AND BENEFITS

At Black Cultural Zone CDC, we believe in a collaborative organizational culture. We live by our C.R.E.A.T.E. values, which are used as a guide for performance discussions and help to foster a high-performing team environment.

This is a part-time, hourly, non-exempt position. The hourly for this role is $25.00- $28.00

As a part-time employee of BCZCDC, you will be eligible for:

• Paid Sick Leave (accrues at a rate of 1 hour per 30 hours worked up to 80 hours per year) after 90 days of employment
• Retirement Plan via CalSavers Program

If you are ready to apply your financial expertise to advance a mission-driven organization, we encourage you to apply.