Legal Billing & Operations Coordinator

Job Description

Job Description

Pay: $70,000.00 - $90,000.00 per year

Why This Is a Great Opportunity

• 100% remote role with the flexibility to work from anywhere in the U.S.
• Join a nationally recognized, technology-forward business immigration law practice.
• Play a critical role supporting legal operations, billing, and client service.
• Work with modern systems and streamlined processes in a highly organized environment.
• Be part of a collaborative, supportive team that values accuracy, ownership, and continuous improvement.
• Opportunity to grow your career in legal operations with a stable, innovative firm.

Location

This is a fully remote position. Candidates may reside anywhere within the United States.

Note:

Applicants must have at least 3 years of immigration law firm billing and bookkeeping experience, be highly proficient in Microsoft Excel, and have hands-on experience with QuickBooks or similar accounting software.

About Us

We are an innovative business immigration law firm that has grown alongside the technology industry, helping companies and talented professionals navigate complex immigration matters with efficiency and creativity. Our team embraces technology, continuous improvement, and exceptional client service while maintaining a collaborative, supportive culture. Confidential Employer.

Job Description

• Prepare and issue invoices for legal fees and trust deposits.
• Track incoming payments and reconcile financial records using QuickBooks and internal systems.
• Monitor accounts receivable, follow up on outstanding invoices, and prepare billing reports.
• Process refunds and credit memos accurately.
• Organize incoming mail, distribute updates internally, and maintain case records.
• Coordinate outgoing legal filings, shipping logistics, and delivery tracking.
• Prepare FedEx labels and maintain filing and shipment logs.
• Update case management systems with receipt notices and filing information.
• Assist with new client onboarding by preparing engagement agreements and opening matters.
• Maintain accurate records across multiple software platforms while managing recurring operational tasks.

Qualifications

• 3+ years of immigration law firm billing, bookkeeping, or legal operations experience.
• Strong proficiency in Microsoft Excel.
• Experience with QuickBooks or comparable accounting software.
• Excellent organizational skills with exceptional attention to detail.
• Ability to manage multiple recurring processes with accuracy.
• Strong written communication skills.

Why You Will Love Working Here

You'll join a forward-thinking legal team that embraces innovation, values collaboration, and invests in efficient technology. Your work will have a direct impact on client service and firm operations while providing long-term career growth in a fully remote environment where ownership and reliability are truly appreciated.

JPC-1558

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance