Administrative Assistant

Responsibilities

• Manage payroll, calendars, schedules, and meetings for managers
• Prepare reports, memos, and internal communications
• Handle phone calls, emails, and correspondence
• Maintain maintenance logs, shipping documents, and inventory records
• Organize and file safety reports, compliance documents, and inspection records
• Ensure accurate data entry into designated inventory systems
• Assist with scheduling deliveries and shipments
• Coordinate with warehouse, production, and logistics
• Track orders, invoices, and purchase orders
• Maintain OSHA and safety training records
• Assist with audits, inspections, and compliance documentation
• Support incident reporting and documentation
• Communicate with suppliers and vendors
• Process purchase orders and track deliveries
• Maintain vendor records and contracts
• Performs other related duties as assigned

Requirements

• At least 2 years of administrative experience is required (industrial/manufacturing environment preferred)
• Strong organizational and multitasking abilities
• Attention to detail and accuracy
• Effective communication skills
• Ability to work in a fast-paced, industrial environment
• Basic understanding of supply chain or manufacturing processes
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Familiarity with inventory control and logistics processes
• Knowledge of safety regulations (OSHA standards)
• Experience with ERP systems (e.g., SAP) is a plus

Work Environment

• Combination of office, warehouse, and maintenance shop exposure
• May require use of personal protective equipment (PPE) when entering designated areas
• Interaction with staff, maintenance, and management

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 lbs.