Senior Executive Assistant

To Apply for this Job Click Here Our client is seeking a highly organized, proactive Senior Executive Assistant to support the Global Head of Technology and Chief Operating Officer of a leading investment firm. This is a high-profile executive support role requiring exceptional judgment, strong business acumen, and the ability to serve as a trusted extension of a senior executive operating across a global organization. The ideal candidate is an established career Executive Assistant who excels in high-volume environments, anticipates needs before they arise, and can effectively manage complex priorities while fostering collaboration across teams. Hours are generally 8:30am-6:00pm with flexibility required for after-hours accessibility, and the role is fully onsite five days per week across the firm's New York offices. Key Responsibilities: Provide dedicated executive support to the Global Head of Technology and COO Manage highly complex and constantly evolving calendars across multiple stakeholders, businesses, and time zones Coordinate extensive domestic and international travel arrangements, including detailed itineraries and contingency planning Process expense reports and reimbursement requests through established systems and policies Prepare meeting agendas, briefing materials, presentations, and executive communications Manage follow-up actions, meeting tracking, and information flow through internal systems and CRM platforms Serve as a strategic gatekeeper while maintaining a highly approachable and collaborative presence Coordinate team meetings, executive events, offsites, and hospitality arrangements Collaborate closely with other Executive Assistants to improve communication, processes, and team effectiveness Support ad hoc projects, research requests, database management initiatives, and operational improvements Act as a liaison with portfolio companies, investors, internal stakeholders, and external partners Qualifications: 10+ years of Executive Assistant experience Bachelor's degree preferred Financial services, investment management, private equity, investment banking, or professional services experience strongly preferred Experience supporting senior executives at the Partner, Managing Director, C-suite, or equivalent leadership level Exceptional calendar management and complex travel coordination expertise Strong experience managing high-volume scheduling and executive priorities Experience with Concur and Amex Travel strongly preferred Advanced Microsoft Office proficiency, including Outlook, Word, Excel, and PowerPoint Outstanding organizational skills and attention to detail Strong written and verbal communication abilities Solutions-oriented mindset with the ability to anticipate needs and think strategically Compensation\/Benefits: Up to $150K base salary + discretionary bonus Medical, dental, and vision coverage beginning day one 401(k) with employer match Complimentary daily breakfast, lunch, snacks, coffee, and beverages $750 annual fitness reimbursement + commuter benefits Fertility, adoption, and family-planning benefits + backup childcare benefits Pet insurance Health Savings Account options 8 sick days and 2 personal days annually A1473909NY-Perm_1789396191 To Apply for this Job Click Here Beacon Hill Inc