Executive Assistant I

MW Partners

Burbank, CA

Responsibilities and duties:

Own and manage a complex, high-volume calendar that toggles frequently between internal meetings and external UFC, Zuffa Boxing engagements, proactively resolving conflicts and prioritizing based on business relationships and deal timelines.
Coordinate heavy travel itineraries tied to UFC events, fight weeks, and CBS Sports meetings - including flights, hotels, and car service - often on short notice, and monitor plans throughout.
Process and reconcile expenses quickly and accurately, including corporate card reconciliation, receipt collection, and travel-related spend tied to UFC/fight week activity, ensuring compliance with company policy and on-time month-end close.
Be highly responsive to direct and anticipated needs; provide fast, accurate, and thoughtful responses to requests, and follow up on action items in support of the executive's efficiency and effectiveness.
Provide effective and expeditious meeting coordination including agendas, notes, action items, and follow-ups for both internal and UFC-facing meetings.
Track key deliverables, deadlines, and follow-ups related to the UFC partnership, ensuring preparation and materials are ready ahead of time.
Partner with key contacts on the CBS Sports and UFC sides, and their EAs, to collaborate, acquire information, problem-solve, and achieve desired results.
Screen and respond to phone calls, emails, and incoming/outgoing packages.
Assist with planning and execution of department events tied to UFC programming, including logistics, vendor coordination, and on-site support as needed.
Manage special projects, run occasional personal errands, and take on additional duties as needed.
Prioritize tasks and organize daily; monitor emails during working hours and before/after them given the fast pace of live event and partner schedules.

Requirements:

5+ years of experience as an Executive Assistant, preferably within media, sports, or entertainment, supporting a senior executive.
Advanced proficiency with Microsoft Office and/or Google Workspace (Outlook/Calendar, Excel/Sheets, PowerPoint/Slides, Word/Docs), and experience with expense and travel systems (e.g., Concur, Workday).

Nice to Have:

Demonstrated experience managing high-volume, fluid calendars involving both internal and external stakeholders.
Use good judgment and discretion when interacting with senior executives, industry leaders (including UFC counterparts), and other important partners.
Ability to work flexible hours around event schedules (e.g., fight weeks, live production windows).
Applies solid writing, editing, and proofreading skills for emails, presentations, and other correspondence.
Familiarity with the sports/media industry or live event production is a plus.

For a further discussion or to find out more, contact Itishree Mohanty on View phone number on click.appcast.io or apply now.

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Vacancy posted 4 days ago

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