Administrative Assistant

Administrative Assistant

Location: NYC

Schedule: Onsite

$90,000$100,000 base salary, plus discretionary bonus

About the Opportunity

Join a well-established, highly regarded global investment firm with a collaborative and professional culture. T his is an excellent opportunity for an experienced Administrative Assistant who is looking for stability, longevity, and the opportunity to be part of a strong administrative team.

You will join a companywide administrative team, providing a built-in network of experienced administrative professionals and resources. While you will have dedicated support responsibilities for senior investment professionals, you will also be part of a broader team that values collaboration, knowledge-sharing, and professional partnership.

This is a great fit for someone who enjoys being a trusted partner to senior leaders while also appreciating the support and camaraderie that comes with being part of an established administrative organization.

Position Overview

The Administrative Assistant will provide high-level administrative support to multiple senior investment professionals and play an important role in keeping day-to-day operations running smoothly.

The ideal candidate is polished, proactive, highly organized, and comfortable operating in a fast-paced professional environment. This person will serve as a trusted partner to senior professionals, anticipating needs, managing competing priorities, and handling confidential information with discretion.

Why This Opportunity?

• Join a stable, established organization with a strong track record and long-term outlook.
• Be part of a companywide administrative team, providing a built-in community of experienced administrative professionals.
• Partner with senior-level professionals and gain exposure to a sophisticated investment environment.
• Collaborative support structure you will have colleagues and resources to collaborate with rather than operating as a standalone assistant.
• Long-term opportunity for an experienced administrative professional seeking a strong professional home.
• Competitive compensation of $90,000$100,000 plus discretionary bonus.

Responsibilities

• Manage complex and frequently changing calendars, including scheduling across multiple time zones.
• Coordinate domestic and international travel, including detailed itineraries and agendas.
• Prepare and submit expense reports.
• Serve as a professional point of contact and gatekeeper for assigned executives.
• Handle confidential information and correspondence with discretion.
• Proactively identify and resolve scheduling conflicts.
• Coordinate internal and external meetings, including video conferencing, catering, meeting materials, and other logistics.
• Assist with executive-level meetings, events, board meetings, and off-site programs.
• Prepare and edit PowerPoint presentations, Word documents, and Excel spreadsheets.
• Build strong relationships with internal teams and external contacts.
• Collaborate with the broader administrative team and contribute to a positive, team-oriented environment.
• Anticipate the needs of senior professionals and provide a consistently high level of service.
• Manage multiple priorities while maintaining accuracy and attention to detail.

Required Qualifications

• 3+ years of administrative experience in a professional or corporate environment.
• Experience supporting multiple senior-level professionals preferred.
• Strong proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
• Excellent organizational and time-management skills.
• Exceptional attention to detail and commitment to accuracy.
• Strong written and verbal communication skills.
• Ability to anticipate needs, take initiative, and work independently.
• Ability to manage competing priorities in a fast-paced environment.
• Demonstrated discretion when handling confidential and sensitive information.
• Financial services experience is preferred but not required; strong candidates from other industries will be considered.

Preferred Qualifications

• Experience supporting Managing Directors, Principals, Partners, or other senior executives.
• Experience in financial services, private equity, investment management, or another professional services environment.
• Experience with Concur and/or Salesforce.
• Strong problem-solving skills and the ability to proactively find solutions.
• Bachelor's degree preferred; candidates with a high school diploma and significant relevant experience will also be considered.

Benefits

Eligible employees may have access to a comprehensive benefits package, including healthcare coverage, paid time off, and additional employee programs and discounts.