Accounts Payable Specialist

Job Description

Job Description We are looking for an Accounts Payable Specialist to join a growing biotech organization in San Diego, California on a Long-term Contract basis. This part-time opportunity, expected to average 20–25 hours per week, will support daily payables activity and key close-cycle tasks within a manufacturing setting. The position works closely with the finance team and contributes to accurate financial reporting, vendor support, and efficient invoice processing.

Responsibilities:
• Manage a steady flow of vendor invoices, including purchase order-backed invoices and three-way matching, while ensuring entries are completed accurately and on schedule.
• Enter payable transactions into the accounting system with careful attention to coding, approval status, and supporting documentation.
• Partner with suppliers to address billing questions, resolve discrepancies, and provide updates related to payment timing and account activity.
• Review and process employee reimbursement requests in alignment with company policies and submission requirements.
• Assist with month-end accounting work by preparing accrual support, reconciling selected balances, and helping maintain close deadlines.
• Maintain organized and reliable financial records that support audit readiness and adherence to internal controls.
• Contribute to payment operations such as ACH activity and check runs to help ensure timely disbursement of funds.
• Work collaboratively with finance colleagues on special projects and other accounting-related assignments as business needs evolve.• 2+ years of experience in accounts payable or a related accounting function.
• Bachelor’s degree in Accounting, Finance, or a closely related discipline.
• Demonstrated knowledge of invoice coding, purchase order processing, and three-way match procedures.
• Experience supporting AP activities in a manufacturing, life sciences, or biotech environment is preferred.
• Proficiency with QAD or a comparable ERP system, along with strong spreadsheet skills, including advanced Excel functions.
• Strong written and verbal communication skills with the ability to interact professionally with vendors and internal stakeholders.
• High level of accuracy, organization, and attention to detail in a fast-paced work environment.
• Ability to work independently while managing priorities effectively in a part-time contract role.