Accounting Assistant (AP/AR)

Accounting Assistant (AP/AR)

We are seeking a detail-oriented Accounting Assistant to support Accounts Payable and Accounts Receivable functions within a fast-paced accounting team. This role plays a key part in maintaining accurate financial records, processing invoices and payments, and supporting billing and reporting processes.

The ideal candidate is highly organized, comfortable working with financial systems and spreadsheets, and able to manage multiple accounting tasks while maintaining accuracy and efficiency.

Key Responsibilities

Accounts Receivable

• Prepare daily manual and electronic deposits
• Post and reconcile incoming payments
• Send check copies to appropriate billing teams
• Process monthly, quarterly, and annual billing
• Email customer statements and respond to invoice inquiries

Accounts Payable

• Scan and upload invoices for approval processing
• Enter payable invoices into the accounting system
• Process weekly check runs, ACH payments, and wires
• Maintain vendor records and review W-9 documentation

Accounting Operations

• Maintain customer and vendor records
• Generate monthly financial reports
• Upload and manage financial documentation
• File check copies, bank statements, and supporting documents

Administrative & Team Support

• Maintain Excel tracking spreadsheets
• Coordinate with internal departments for accounting needs
• Support shareholder and partner billing coordination
• Assist with year-end closing and audit preparation
• Support central billing processes when needed

Qualifications

• Associate or Bachelor's degree in Accounting, Finance, or related field preferred
• Experience with Accounts Payable and Accounts Receivable processes
• Experience with accounting software (Great Plains or similar systems preferred)
• Strong proficiency in Microsoft Excel
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Strong communication and customer service skills