Operations Administrator, Financing, Treasury and Risk Management

Operations Administrator, Financing, Treasury and Risk Management Apply now Job no: 558887. Work type: Staff. Location: Chancellor's Office. Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time. Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Operations Administrator, Financing, Treasury, and Risk Management . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. The anticipated salary hiring range is up to $89,988 per year, commensurate with qualifications and experience. Work Arrangements Flexibility to telecommute two days a week, with three days on-site at the main headquarters in Long Beach, California. Benefits Comprehensive Health, Dental, and Vision Benefits 15 paid holidays a year Tuition waiver education program (also applies to eligible family members) Membership in the California Public Employees Retirement System (PERS) Administrative Analyst/Specialist – Exempt II Compensation Notice CSU Classification Salary Range: $69,564 - $101,340 per year (Step 1 - Step 20); Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed Step 14 ($89,988 per year). Future increases, including step advancement, are subject to contract negotiations. Position Information The California State University, Office of the Chancellor, is seeking an Operations Administrator, Financing, Treasury, and Risk Management to have primary responsibility for the administrative support of the Financing and Treasury (F&T) department, as well as responsibility to provide certain administrative support for the department of Systemwide Risk Management. The position also provides senior administrative support for the Assistant Vice Chancellor of Financing, Treasury, and Risk Management. The position requires the knowledge and skill to deal effectively with all office functions and situations, and the ability to work in a collaborative manner with all members of department teams as well as other CSUCO, campus, and third parties. This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California. Responsibilities Draft letters and memos as requested. Assist with the development of reports and external documents by gathering information from other departments within the Chancellor's Office and from external sources. Screen and routing incoming telephone calls and correspondence based on subject matter. Maintain office filing systems. Prepare departmental attendance records. Arrange for temporary clerical assistance as needed. Schedule participants for meetings; schedule resources and logistics for conferences. Work with high-level professionals in other departments to arrange document signing and notarizing. Maintain departmental reference documents. Coordinate all logistical aspects and communicate directly with members of various committees. Provide executive level administrative support to the AVC FTRM, including support in the preparation for Board of Trustee meeting. Schedule and handle the calendar for the AVC of FTRM. Purchase supplies through the department procurement card under the delegation of the AVC FTRM. Provide travel arrangements for all departmental personnel, ensuring appropriate standards and scheduling; prepare and process travel approvals and claims; serve as first approval of all staff travel reimbursements. Lead departmental planning and execution of high-quality events, coordinate event logistical requirements, and set up and oversee online registration. Administer and handle event budgets and reconcile all revenues against expenditure. Provide administrative support for the California State University Investment Advisory Committee (IAC) and the IAC staff, particularly in coordinating logistics for in-person meetings and processing travel claims, and supporting staff in monitoring, collection, and submission of FPPC conflict of interest forms for the IAC. Process all State Treasurer's Office and State Controller's Office invoices. Lead the maintenance, enhancement, and troubleshooting of both internal and external Financing and Treasury websites, coordinating with internal stakeholders and maintaining a tracking system for timely updates. Interact with external legal counsel, financial advisors, sponsors, campus personnel, and auxiliary staff. Create, update, and organize documents on the department's website and on the shared files of the server. Maintain records retention compliance, including tracking, inventory, and disposition of departmental records. Lead the coordination of confidential personnel processes: performance evaluations, position descriptions, HR forms (e.g., salary review requests), and maintenance of a system for periodic PD reviews. Lead the recruitment process for FTRM staff: posting positions, resume screening, interview scheduling, room reservations, HR coordination, and preparation of interview packets. Lead the department’s onboarding process for new employees. Assist departmental personnel in the creation and maintenance of databases. Provide general office administrative and clerical functions for all departmental personnel. Provide administrative back-up support to Systemwide Risk Management as needed. Conduct research at the direction of the AVC and other departmental personnel, compiling material from all available sources. Coordinate the scheduling and agendas for departmental meetings. Assist in the creation and preparation of presentation and training materials, including PowerPoint presentations. Assist in scheduling meetings for other departmental personnel as requested. Coordinate the preparation of Board of Trustee agenda items and maintain schedule of Finance Committee agenda items. Under the direction of the AVC FTRM, manage the departmental budget, track revenues and expenses, transfer funds as needed, and prepare reports for the AVC’s review. Independently conduct research for use in the preparation of Official Statements. Create and maintain office calendar of professional activities required to meet reporting deadlines; provide regular status reports to professional staff. At the direction of the AVC FTRM, perform other assigned tasks as needed. Assist in the Business and Finance administrative support team by providing general administrative help as needed. Qualifications The incumbent needs to have five years of progressively responsible administrative assignments that have provided the applicant with the knowledge and abilities listed. Administrative experience of the highest level, demonstrating skills to perform the referenced duties in a highly proficient manner. Strong Microsoft Word, PowerPoint, and Excel spreadsheet experience. Proficiency and thorough knowledge of English grammar, spelling, proofreading, and punctuation. Effective verbal and written communication skills. Exceptional skills in organizing, prioritizing multiple tasks, and electronic and manual file management. Strong mathematical and budgeting skills. Ability to develop and maintain effective working relationships. Interpret and apply complex policies and procedures. Exercise independent judgment and discretion, and maintain confidentiality. Ability to anticipate and take appropriate actions as needed. Ability to reach reasonable, logical, and independent decisions. Application Period Priority consideration will be given to candidates who apply by June 18, 2026 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Opportunity Employer Consistent with California law and federal civil rights laws, the CSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at View phone number on click.appcast.io. Employment Verification The position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHS/USCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and management positions (i.e., H1-B visas). COVID-19 Vaccination Policy It is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy As a State of California employer, employees are required to reside in the State of California. Hired personnel must perform CSU-related work within the state; hiring outside the state is prohibited as of January 1, 2022. Background Check Selected candidate must successfully complete a full background check, including a criminal records check, prior to assuming the position. Other Information Learn more about working at the California State University and the impact of our mission. #J-18808-Ljbffr The California State University