Accounts Payable Specialist

Job Description

Job Description

Job Summary

The Accounts Payable Specialist is responsible for executing the full accounts payable cycle with a high degree of accuracy, timeliness, and adherence to established SOPs. This role manages invoice intake, verification, coding, reconciliation, and payment processing while ensuring all transactions comply with company policies.

The Specialist serves as a key resource for internal departments and external vendors, providing professional communication, issue resolution, and consistent administrative support. The position also contributes to reporting activities, documentation maintenance, and ongoing process improvement initiatives within the Finance department. The role reports to the Vice President of Finance and receives day‑to‑day guidance from the Senior Accounts Payable Specialist to ensure alignment with departmental standards and operational priorities.

Keen Compressed Gas Co. is a family‑owned business founded in 1919 and now recognized as a leading supplier of industrial, medical, and specialty gases, as well as welding and safety equipment throughout the Mid‑Atlantic region. With more than a century of proven success and a mission centered on Total Customer Satisfaction, we proudly support a wide range of industries-from fabrication and research laboratories to healthcare and manufacturing. As we continue to grow, we offer long‑term stability, a collaborative workplace, and the opportunity to contribute to a respected, multigenerational organization with deep regional roots.

Job Responsibilities

Invoice Processing and Coding

• Review, code, obtain required approvals, and process vendor invoices in compliance with established procedures.
• Match invoices with receiving documents and verify quantities and costs.
• Process drop‑ship orders and related vendor billing.
• Process and verify manual employee expense reports, Amazon billing, and UPS payments.

Payments and Reconciliation

• Prepare and process ACH, checks, and manual payments.
• Reconcile bank statements.
• Manage the monthly company credit card process.
• Run 1099s at year‑end.

Vendor and Internal Support

• Monitor email, physical mail and voicemail.
• Maintain accuracy of vendor information.
• Support vendor statement reviews and resolve discrepancies.
• Enforce established policies and procedures.

Internal Reporting and Workflow

• Send spending reports and invoices to supervisors for approval.
• Update SOPs and assist with workflow and process improvements.
• Process employee reimbursements (clothing, PPE, shoes, etc.).

Other Duties

• Assist Account Receivable and General Accounting Teams.
• Perform other duties and special projects as assigned.

Job Skills and Competencies

• Demonstrates strong attention to detail with the ability to solve problems, prioritize tasks, and manage multiple responsibilities in a deadline‑driven environment.
• Adapts effectively to change and balances workload to meet deadlines while maintaining a positive, professional attitude.
• Exercises sound judgment and works independently, knowing when to resolve issues and when to escalate them appropriately.
• Maintains a customer‑focused mindset with a keen sense of urgency and self‑motivation.
• Interacts professionally and effectively with employees, vendors, and customers at all levels.
• Possesses excellent verbal and written communication skills, strong organizational abilities, and the capability to work both independently and collaboratively.
• Protects sensitive information and maintains strict confidentiality of company data.

Job Qualifications

• High school diploma (or equivalent) with a minimum of two years of Accounts Payable experience in an in‑office environment.
• Proficiency in Microsoft Office applications and the ability to quickly learn new software, systems, and processes.
• Reliable transportation and a clean driving record.
• Ability to occasionally lift and move up to fifty pounds.

This is a full-time, onsite position operating Monday through Friday from 8:00 AM–4:30 PM