Administrative Assistant

Location 3 Geremonty Drive,Salem, NH, 03079,United States Base Pay $17.31 - $24.92 / Hour Employee Type PT Non-Exempt Description The Office Assistant is a member of the Administrative Team at The Boys & Girls Club of Greater Salem and provides administrative support to Club directors, managers and professionals. This individual must embody passion for the organization and its mission, as they serve the Greater Salem Community in both an administrative and resource development capacity. Assist Administrative/Leadership Team: Schedule meetings, manage calendar and communicate reminders. Attend various meetings as requested. Update forms and information packets as needed. Assist with grant paperwork and submissions, maintain and update files. Assist as need with quarterly/annual BGCA and/or grant reporting Board of Directors: Maintain Board Member information/profile spreadsheets and binders/folders. Prepare board meeting paperwork and other Board correspondence. Schedule Committee meetings/send reminders/track attendance. Schedule Board Meetings/ prepare agenda / send reminders / track attendance. Make phone calls/send emails as requested. Assist Bookkeeper as needed. Other General Office Duties: Manage staff appreciation incentives: run Staff of the Month program, acknowledge birthdays and work anniversaries with service awards. Monitor office supply inventory & order supplies as needed Order toner and supplies for copier. Order & track background checks (plus CORI for MA residents) for employees and volunteers. May order, review and, and updating volunteer track Run errands to Post Office Backup person for Front Desk to answer phones and greet members / visitors as needed Update phones/ extensions for new employees.

ADDITIONAL RESPONSIBILITIES:

Other responsibilities as needed.

RELATIONSHIPS:

Internal: Maintain close contact with assigned staff to provide assistance in matters of programming and operations; interacts regularly with Chief Executive Officer and as assigned with the Board and its Committees. External: Maintain contact as needed with external community groups, schools, and others.

SKILLS/KNOWLEDGE REQUIRED:

High School diploma or equivalent. Strong communication skills, both verbal and written. Must be positive and always engaging. Ability to learn the operations of our internal membership data base (KidTrax) Ability to work independently and meet all deadlines and deliverables. Must be a TEAM PLAYER.

PHYSICALREQUIREMENTS/WORKENVIRONMENT:

Ability to stand for long periods of time. Ability to work in various weather conditions – hot, cold, rainy, etc. Ability to meet physical demands of working with youth. Ability to endure periodically noisy environments (in the context of working with youth). Ability to have adequate vision and hearing to ensure the safety of Club youth. #J-18808-Ljbffr Boys & Girls Club of Greater Salem NH