Accounts Receivable Specialist

ESSENTIAL FUNCTIONS Invoicing and Billing: Generate and distribute accurate invoices in accordance with contract terms and internal guidelines. Payment Processing and Cash Application: Record and apply customer payments (checks, ACH, wires, credit cards) to the correct accounts. Collections Management: Monitor aging reports proactively to identify overdue accounts and initiate professional collection activities via phone and email. Account Reconciliation: Reconcile the AR ledger to the general ledger and investigate discrepancies or unapplied cash. Dispute Resolution: Investigate and resolve billing queries or discrepancies by collaborating with sales, accounting, operations, and customer service teams. Reporting: Prepare aging reports and provide updates on collection progress to management. Account Maintenance: Maintain accurate customer data and ensure compliance with financial policies. Credit Assessment: Evaluate creditworthiness of new and existing customers by analyzing financial data and credit reports to set appropriate credit limits. Bad Debt Mitigation: Track at‑risk accounts and coordinate with third‑party collection agencies or the company’s legal team when necessary to minimize write‑offs. OTHER FUNCTIONS Follow all safety policies and procedures; communicate hazards and/or suggest improvements to Management. Perform other duties as assigned. Work overtime as necessary. WORKING CONDITIONS Normal office environment. EQUIPMENT/MACHINERY USED Computer, fax machine, photocopier, calculator, telephone, automobile. PHYSICAL REQUIREMENTS Sitting, bending, reaching, visual acuity, manual dexterity, and driving. MINIMUM REQUIREMENTS Bachelor’s degree in accounting, finance, or a related field. 3–5 years of experience in Accounts Receivable. Experience with ERP systems (e.g., SAP, Oracle, NetSuite). Advanced Microsoft Excel skills, including pivot tables, XLOOKUPs, and macros. Excellent negotiation and communication skills to manage difficult collection calls while maintaining positive client relationships. Exceptional attention to detail and a high degree of mathematical and statistical accuracy. Understanding of accounting principles (GAAP), SOX, fair credit practices, and collection regulations. EMPLOYER STATEMENTS This job description may be revised at any time and is not a contractual obligation. Employees may be asked to perform additional duties as required. #J-18808-Ljbffr The Country Vintner, Inc.