Accounts Receivable Specialist

Job Title

At Winebow, we are strongly committed to creating an environment that fosters diversity, equity, and inclusion. We are intentional in our efforts to ensure that every employee has a sense of value and opportunity in our company, and we work tirelessly to promote a culture of inclusion where our team feels safe, respected, and valued. We want our Winebow family to feel at home and to be empowered to bring their best selves forward.

We seek talent from all backgrounds to join our organization and are dedicated to achieving a diverse workforce in all aspects of employment including but not limited to recruiting, hiring, promotion, training, benefits, wage and salary equity.

Essential Functions

• Invoicing and Billing: Generate and distribute accurate invoices in accordance with contract terms and internal guidelines.
• Payment Processing and Cash Application: Record and apply customer payments (checks, ACH, wires, credit cards) to the correct accounts.
• Collections Management: Monitor aging reports proactively to identify overdue accounts and initiate professional collection activities via phone and email.
• Account Reconciliation: Reconcile the AR ledger to the general ledger and investigate discrepancies or unapplied cash.
• Dispute Resolution: Investigate and resolve billing queries or discrepancies by collaborating with sales, accounting, operations, and customer service teams.
• Reporting: Prepare aging reports and provide updates on collection progress to management.
• Account Maintenance: Maintain accurate customer data and ensure compliance with financial policies.
• Credit Assessment: Evaluating the creditworthiness of new and existing customers by analyzing financial data and credit reports to set appropriate credit limits.
• Bad Debt Mitigation: Tracking at-risk accounts and coordinating with third-party collection agencies or Winebow's legal team when necessary to minimize write-offs.

Other Functions

• Follows all safety policies and procedures; communicate hazards and/or suggest improvements to Manager
• Other duties as assigned
• Overtime as necessary

Working Conditions

Normal Office Environment

Equipment/Machinery Used

Computer, fax, photocopier, calculator, telephone, automobile

Physical Requirements

Sitting, bending, reaching, visual acuity, manual dexterity, driving

Minimum Requirements

• Bachelor's degree in accounting, finance, or a related field
• 3-5 years of experience in Accounts Receivable
• Experience with ERP systems (e.g., SAP, Oracle, NetSuite)
• Advanced Microsoft Excel skills, including pivot tables, XLOOKUPs and MACRO
• Excellent negotiation and communication skills to manage difficult collection calls while maintaining positive client relationships
• Exceptional attention to detail and a high degree of mathematical and statistical accuracy
• Understanding of accounting principles (GAAP), SOX, fair credit practices, and collection regulations

Employers' Rights

This job description does not list all the duties of the job. You may be asked by management to perform other duties. Winebow has the right to revise this job description at any time. This job description is not a contract for employment. Your continued employment with Winebow is by mutual consent.