Payroll Specialist

Payroll Specialist

At Winebow, we are strongly committed to creating an environment that fosters diversity, equity, and inclusion. We are intentional in our efforts to ensure that every employee has a sense of value and opportunity in our company, and we work tirelessly to promote a culture of inclusion where our team feels safe, respected, and valued. We want our Winebow family to feel at home and to be empowered to bring their best selves forward.

We seek talent from all backgrounds to join our organization and are dedicated to achieving a diverse workforce in all aspects of employment including but not limited to recruiting, hiring, promotion, training, benefits, wage and salary equity.

Essential Functions:

• Processes multi-state semi-monthly and bi-weekly payrolls for hourly, salaried and commissioned employees, distributes direct deposit notices and checks, generates and files necessary reporting.
• Transmits semi-monthly and bi-weekly 401K deferrals.
• Processes employee salary changes, status changes (new hires and terminations), tax changes, deductions, direct deposits, and tracking of PTO.
• Responsible for working with third party payroll service provider to ensure all government reporting requirements for payroll taxes, withholdings and employer contributions are met.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and wages.
• Maintains complete and orderly Payroll files.
• Ensures confidentiality of sensitive employee and company data.
• Perform annual reconciliation and distribution of W2's.
• Keeps abreast of the payroll processing system and changes in wage and tax laws, and corresponds with federal, state and local tax agencies on behalf of our clients in problem situations
• Maintains personnel files, to include annual audit of files.
• Assists with special projects, as necessary.

Other Functions:

• Follows all safety policies and procedures; communicates hazards and/or suggests improvements to manager.
• Performs any other duties as assigned.

Working Conditions: Normal office environment, occasional overnight travel including travel by commercial aircraft.

Equipment/Machinery Used: Computer, fax, photocopier, calculator, telephone, scanner

Physical Requirements: Sitting, repetitive motion with hands for typing, bending, reaching, ability to lift 10 pounds, visual acuity, manual dexterity, driving.

Minimum Requirements:

• Associate's degree in Accounting or Business-related field.
• 3 years of experience processing multi-state payrolls for 200+ employees
• CPP or FPC certifications preferred
• Computer proficiency in Microsoft Office including Excel and Outlook
• Experience working with various payroll software programs including Ascent a plus.
• Ability to maintain high level of confidentiality and provide documentation when necessary
• Excellent organizational and interpersonal skills; strong verbal and written communication skills
• Detail oriented and ability to multi-task.
• Required In-Office Days: Monday–Friday

Employer's Rights: This job description does not list all the duties of the job. You may be asked by management to perform other duties. Winebow has the right to revise this job description at any time. This job description is not a contract for employment. Your continued employment with Winebow is by mutual consent.