Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day payment operations and help maintain accurate financial records for the organization in Glen Allen, Virginia. This role focuses on invoice handling, expense review, vendor communication, and timely payment processing while following established accounting controls. The ideal candidate is organized, detail-oriented, and comfortable working across multiple priorities in a fast-paced accounting environment.

Responsibilities:

• Examine incoming vendor invoices for completeness, confirm proper authorization, and prepare them for accurate entry into the accounting system.

• Assign expenses to the correct general ledger accounts and process invoices promptly to support on-time disbursements.

• Track approval status through organized documentation and maintain records that show invoices have been validated before payment is released.

• Prepare weekly payment support reports, including cash requirement summaries and aging details, to assist with scheduling vendor payments.

• Record remittance activity after electronic payments or checks are issued and ensure payment records remain current.

• Reconcile vendor statements against system activity, investigate discrepancies, and work directly with suppliers to resolve outstanding issues.

• Follow up with internal stakeholders on missing invoices, maintain a log of unresolved items, and drive timely completion each month.

• Generate system-based reports to research transaction questions, support issue resolution, and provide visibility into accounts payable activity.

• Maintain orderly files and supporting documentation in alignment with company standards and accepted accounting practices.

• Provide backup assistance for broader accounts payable coverage and contribute to month-end close, audit preparation, and special accounting assignments as needed.

• At least 3 years of experience in accounts payable or a closely related accounting support role.

• Practical knowledge of full-cycle accounts payable, including invoice review, coding, payment processing, and reconciliation.

• Experience coding invoices to general ledger accounts with strong attention to accuracy and detail.

• Ability to manage check runs, payment support activities, and invoice processing within required deadlines.

• Strong communication skills for responding to vendor questions and coordinating with internal teams.

• Proficiency with accounting systems and reporting tools; experience with Great Plains is beneficial.

• Associate degree in Accounting, Business, or a related field is preferred.

• Solid organizational skills with the ability to maintain documentation and handle multiple tasks efficiently.

*Interview Excel including knowledge of Pivot Tables and V-Lookups.