Administrative Business Partner

Administrative Business Partner

Our client is seeking an experienced Administrative Business Partner (ABP) to provide high-level administrative and operational support to leaders and teams within a fast-paced, collaborative environment. This role requires exceptional organizational skills, strong business acumen, and the ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality.

The successful candidate will be a proactive problem solver who can anticipate business needs, manage complex schedules, support department operations, and drive administrative excellence across the organization.

Key Responsibilities

• Executive & Administrative Support
• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones.
• Schedule and support onsite and offsite meetings, team events, workshops, and leadership activities.
• Prepare, edit, and distribute presentations, meeting materials, agendas, and minutes.
• Coordinate travel arrangements and manage associated logistics.
• Process expense reports, invoices, and payment requests in a timely manner.
• Maintain department files, records, and documentation.
• Operational Support
• Develop, implement, and improve administrative processes and procedures.
• Manage business planning deadlines and support special projects.
• Partner with administrative colleagues to provide seamless support across teams.
• Monitor action items and follow up to ensure timely completion.
• Assist with budgeting activities, purchasing, and vendor coordination as needed.
• Office & Event Coordination
• Coordinate catering, meeting room logistics, and event supplies.
• Order and maintain office supplies and equipment.
• Welcome and assist visitors and guests.
• Support department communications and information sharing.
• Project & Team Support
• Collaborate with cross-functional stakeholders on administrative and operational initiatives.
• Support multiple projects simultaneously while maintaining accuracy and attention to detail.
• Participate in staff meetings and assist with meeting coordination and documentation.

Required Qualifications

Bachelor's degree or equivalent combination of education and experience. Minimum 5+ years of administrative, executive assistant, or business support experience. Experience supporting multiple leaders and working within a fast-paced environment. Strong calendar management and meeting coordination experience. Excellent written, verbal, and interpersonal communication skills. Demonstrated ability to handle confidential and sensitive information with discretion. Strong organizational skills with the ability to effectively manage competing priorities. Excellent attention to detail and follow-through.

Preferred Qualifications

Experience supporting Director-level leaders or above. Experience coordinating large meetings, workshops, or offsite events. Advanced proficiency with: Microsoft Outlook, Microsoft Word, Excel, PowerPoint, Teams, SharePoint, Google Workspace/ Suite (Docs, Sheets, Slides). Experience with travel booking, expense management, and purchasing processes. Experience working in a biotechnology, pharmaceutical, healthcare, or corporate environment.

Ideal Candidate Profile

The ideal candidate will be: A proactive and resourceful business partner. Highly organized and capable of managing multiple priorities simultaneously. A strong communicator with a customer-service mindset. Comfortable working independently while also collaborating within a team environment. An effective problem solver who exercises sound judgment and decision-making. Adaptable, flexible, and able to thrive in a dynamic and changing environment.