Administrative Assistant - Part Time

History ServiceMaster of Rochester is committed to helping our communities rebuild after a disaster, helping businesses get back to work, and helping our neighbors restore their homes to pre-loss conditions. Our company is locally/family owned for 26 years. We’re committed to helping make our neighborhoods whole again after the worst happens. For our employees we don't just offer jobs but we offer careers with advancement opportunities. Benefits Free uniforms Opportunity for advancement Training & development Position Overview Successful candidates will have experience in an office setting. The position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using multiple types of software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills. Job Responsibilities Prepares correspondence, memoranda, reports, etc. May initiates routine and non-routine correspondence May book travel and reconcile expense reports Answers telephone calls, greets visitors, and resolves routine and complex inquiries May schedule appointments & meetings May enter in new job into ServiceMaster CRM, captures relevant customer and job information May utilize the assistance of one or more support staff members on a reporting or project basis Operates a personal computer and appropriate software packages or its equivalent May follow up with customer on work performed May call customers to collect payments May assist other departments within the company Understands ServiceMaster operating systems and the services we offer Job Requirements High school diploma/GED required Previous administrative assistant experience preferred but not required Experience and skill with Microsoft© Office application (Word, Outlook, PowerPoint, and Excel) required Comfortable with using multiple types of software Personal time management and organizational skills Verbal and written communication skills Dependable and adaptable to operate within a fast-paced work environment Ability to manage highly confidential information Physical Demands and Working Conditions The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Incumbent must be prepared to: Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects. Sitting for long periods of time while using office equipment such as computers, phones etc. Fingering and repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment. Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen. Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating. #J-18808-Ljbffr