Administrative Assistant

Administrative Assistants

Job Purpose:
Provide high-level administrative support by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, and scheduling meetings.


Essential Duties and/or Responsibilities:

• Prepare reports, memos, letters,and other documents, using word processing, spreadsheet, database, or presentation software.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Conduct research, compile data, and prepare papers.
• Attend meetings to record minutes.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• File and retrieve corporate documents, records, and reports.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Prepare responses to correspondence containing routine inquiries.
• Prepare agendas.
• Provide clerical support to other departments.

Qualifications:

• Must have proficiency in Microsoft Office
• Must be able to take notes efficiently
• Must be able to work alone without direct supervision
• Familiarity with Google Translate a plus

Experience and Education: (please insert your own requirements)

• Must have a high school diploma or GED

Knowledge and Skills Required:

• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Time Management - Managing one's own time and the time of others.
• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
• Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.