Business Services Coordinator

Posting Details

Posting Details


Benefits of Working at UNCW


At the University of North Carolina Wilmington, we are driven by a clear purpose: to empower student success, advance innovation, and strengthen the communities we serve. Guided by our strategic vision and commitment to excellence, UNCW offers a dynamic and collaborative environment where employees can make meaningful contributions while growing their careers.

Located in coastal North Carolina, UNCW combines the energy of a thriving academic community with the natural beauty of nearby beaches and outdoor spaces. Here, professional opportunity is balanced with an exceptional quality of life-creating a workplace where you can thrive both personally and professionally.

As a member of the Seahawk community, you'll benefit from a culture that values well-being, lifelong learning, and connection. UNCW offers a competitive and flexible benefits package designed to support your health, financial well-being, and professional growth. From comprehensive health coverage and retirement options to generous paid leave, tuition opportunities within the UNC System, learning and development opportunities, and wellness programs, UNCW is committed to helping you thrive both at work and in your personal life.

Recruitment Range
$43,329 - $50,100


Recruitment Range Details


The salary range advertised is the designated recruitment range for this classification. Final salary offers will be determined by the candidate's education, relevant experience, internal equity alignment, and departmental budgetary parameters.

Vacancy Number
S02930


Position Title
Business Services Coordinator


Working Title
Business Services Coordinator


Competency Level
Journey


Home Department
Lifelong Learning - 30490


Primary Purpose of Organizational Unit


Engagement with southeastern NC through innovative educational and experiential lifelong learning programs for persons ages 50+. OLLI at UNCW is part of a network of national lifelong learning institutes partially funded by endowments through the Bernard Osher Foundation.

College
Graduate Continuing and Lifelong Ed - 310 College


College/School Information

University Information


The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research, and service. UNCW is distinguished by its commitment to putting students first, supporting world-class faculty and staff, delivering transformative learning experiences, and leveraging its unique proximity to the ocean. Recognized nationally for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and reflects emerging industries and interdisciplinary innovation.

A public institution with nearly 20,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's first bachelor's degree program focused on coastal engineering.

The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

Founded as Wilmington College in 1947, UNCW moved to its present location in the heart of New Hanover County in 1961. The 660-acre campus is only minutes from Wrightsville Beach and historic downtown Wilmington and features Georgian architecture and designated conservation areas. Wilmington International Airport (ILM) provides commercial air service to cities both domestic and abroad and is just six miles from the UNCW campus.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace
Main UNCW Campus


Brief Summary of Work for this Position


The Business Services Coordinator supports the day-to-day business, financial, and administrative operations of OLLI at UNCW. This position manages responsibilities including budgeting, purchasing, financial transactions, personnel processes, facilities coordination, and operational support.

Working within university policies and procedures, the coordinator helps ensure resources are managed accurately and efficiently to support OLLI's programs and priorities. Success in this role requires strong organization, attention to detail, sound judgment, effective communication, and the ability to manage multiple priorities in a collaborative environment.

This position will be responsible for a variety of tasks, including:

• Managing travel (domestic and international), which involves booking airfare and rental cars, processing prepaid payments, and reimbursements.
• Coordinating purchasing, receiving, and reconciliation, including UNCW Card transactions.
• Processing external invoices and check requests.
• Identifying needs for financial adjustments and preparing budget documents which include budget revisions, journal entries and IDI's.
• Processing payroll assignments for part-time faculty, students, temporary employees, and independent contractors.
• Tracking course pay data and preparing excel spreadsheets to monitor all pay actions and PO's.
• Managing work orders, surplus, computer and key inventory, building access, and recycling.
• Submitting and tracking AiM and ITS ticket requests.
• Managing and reconciling funding sources for OLLI.
• Maintaining training resources, instructional materials and financial documentation.
• Working with the Director of OLLI to develop new processes and implement process improvements.
• Assisting with OLLI programs.

Minimum Education and Experience Requirements


Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred education, professional skills and experience

• Experience with financial and business operations, preferably in higher education or a similarly complex organization.
• Strong experience supporting budgeting, reconciliation, purchasing, accounts payable/receivable, travel, payroll, and contracting.
• Strong financial and analytical skills with a high degree of accuracy and attention to detail.
• Ability to identify discrepancies, research and resolve issues, and follow transactions through completion.
• Proficiency with Microsoft Excel and experience learning and effectively using multiple administrative systems, such as Banner, uShop, Emburse, or comparable platforms.
• Ability to manage competing priorities independently, exercise sound judgment, and adapt to changing business and operational needs.
• Strong communication and interpersonal skills with the ability to collaborate effectively with faculty, staff, vendors, and university partners.

Required Certifications or licensure

FTE
1.0 FTE (40 hours per week)


Months Per Year
12 Months


Work Days
Monday - Friday


Work Hours
8:00 am - 5:00 pm, flexibility required


Type of Position
Permanent


Anticipated Ending Date if Time-Limited

Position Number
1672


Job Posting Date
10/05/2026


Posting Close Date
11/01/2026


Number of Openings
Single Incumbent


Special Notes to Applicants

PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement


UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.

Eligibility for Employment


Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting