Legal Billing Coordinator

Billing Coordinator (Hybrid Chicago, IL)

Compensation: $60,000 $100,000 base

A prestigious, nationally recognized law firm is seeking a Billing Coordinator to join its Chicago office on a hybrid basis. This is an excellent opportunity to join a collaborative, high-performing finance team supporting top-tier attorneys and sophisticated client matters.

Position Overview

The Billing Coordinator will manage the full-cycle billing process for a group of attorneys, ensuring accurate, timely invoicing in compliance with firm policies and client-specific guidelines. This role requires strong attention to detail, the ability to manage multiple priorities, and effective communication with attorneys and finance teams.

Key Responsibilities

• Prepare, review, and finalize client invoices, including prebills and edits based on attorney feedback
• Manage the full billing lifecycle from time entry review through final invoice submission
• Ensure compliance with client billing guidelines, rate structures, and alternative fee arrangements
• Coordinate with attorneys to review time entries, narratives, write-offs, and adjustments
• Submit invoices via e-billing platforms and troubleshoot submission issues or rejections
• Monitor WIP and accounts receivable; follow up on outstanding balances
• Respond to billing inquiries from attorneys and clients and resolve discrepancies
• Generate billing and financial reports as needed
• Maintain accurate billing records and support audit or reporting needs

Qualifications

• 2+ years of billing experience in a law firm or professional services environment
• Strong understanding of legal billing processes, including prebills, write-offs, and client guidelines
• Experience with billing platforms such as Elite/3E, Aderant, or similar systems preferred
• Proficiency in Microsoft Excel and reporting tools
• Highly detail-oriented with strong organizational and multitasking skills
• Strong communication skills; comfortable working with attorneys and clients

Why This Opportunity

• Hybrid schedule with flexibility
• Competitive compensation aligned with the Chicago legal market
• Opportunity to support complex, high-value matters at a top-tier firm
• Collaborative, professional environment with strong long-term growth potential

Additional Information:

Personal Time Off (PTO) is offered on an accrual basis up to 184 hours a year, 13 Paid Holidays, and up to 6 weeks of Paid Parental Leave. PTO and holiday hours are prorated based on hire date within the calendar year.

Paid Sick Leave

Benefit offerings for full-time employment include medical, dental, vision, term life and AD&D insurance, short-term and long-term disability, additional voluntary benefits, commuter benefits, wellness plans, and a 401k plan

Annual discretionary bonus based on individual performance

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance