Facilities Administrator

Job Description

Industry: Professional Services / Economic Consulting

Location (city, state): Washington, DC

Assignment Type: Contract – 2+ months, with potential for extension

Pay: $25–$27 per hour (depending on experience)

Work Schedule: Monday–Friday, 8:30 AM–5:30 PM, with a one-hour lunch break. 40 hours per week. Thursdays are designated as “Community Days” and may occasionally include happy hours or company events that require staying later. This position is fully onsite, five days per week. Overtime eligible.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with a well-established global professional services organization seeking a Facilities Services Assistant to support its Washington, DC office. Our client values exceptional service, attention to detail, and a welcoming, professional workplace environment.

Job Description:

Our client is seeking a proactive and service-oriented Facilities Services Assistant to oversee day-to-day office operations and provide administrative and facilities support. This individual will serve as a primary point of contact for employees, visitors, vendors, and building management regarding office needs.

The ideal candidate is highly organized, resourceful, and comfortable managing multiple priorities while maintaining a polished and professional presence. This role is essential to ensuring the office operates efficiently and provides a positive experience for employees and guests.

Key Responsibilities:

• Act as the primary contact for office facilities requests, maintenance concerns, and general workplace needs.
• Coordinate repairs, routine maintenance, and service requests with building management and external vendors.
• Communicate building updates and operational notices to office employees.
• Manage vendor scheduling, building access requirements, insurance documentation, and service approvals.
• Assist with vendor research, selection, invoice review, and resolution of billing discrepancies.
• Monitor office furniture and equipment conditions, coordinating repairs, replacements, and upgrades as needed.
• Administer employee and visitor building access credentials, including issuing and deactivating access cards.
• Assist with emergency preparedness procedures and office evacuation planning.
• Support office renovations, relocations, space planning, and furniture installations.
• Welcome visitors and assist employees with day-to-day office requests.
• Coordinate catering for meetings, events, and client visits while maintaining kitchen and pantry supplies.
• Provide basic technology assistance and troubleshoot general office equipment issues.
• Maintain clean, organized, and presentation-ready common areas, conference rooms, and workspaces.
• Assist with meeting preparation, including video conferencing setup, materials, and catering arrangements.
• Support onboarding by preparing workstations, organizing welcome materials, and conducting office tours.
• Manage mailroom and copy center functions, including shipping, receiving, scanning, printing, binding, and document distribution.
• Maintain postage equipment and ensure office shipping supplies are adequately stocked.
• Assist with marketing and administrative projects, including client mailings and seasonal correspondence.
• Prepare and replenish coffee and refreshments throughout the day.

Qualifications:

• At least 3 years of facilities coordination, office services, or general office administration experience in a professional environment.
• High school diploma or equivalent required.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills with the ability to manage competing priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Demonstrated customer service skills and the ability to interact professionally with employees, visitors, vendors, and leadership.
• Self-starter with a high level of professionalism; polished, personable, punctual, and confident, serving as the front-facing representative of the organization.
• Ability to work independently, exercise sound judgment, and take initiative.
• Strong attention to detail and commitment to maintaining a professional office environment.

Additional Details:

• This position is fully onsite, five days per week, in Washington, DC.
• The assignment is expected to last at least two months, with the possibility of extension.
• The schedule is 40 hours per week, with overtime eligibility.
• The team is seeking someone who can provide consistent, reliable office and facilities support.

Perks:

• Opportunity to support a respected global professional services organization.
• Exposure to facilities operations, vendor management, and corporate office administration.
• Collaborative, professional workplace environment.
• Potential for contract extension.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.