Litigation Legal Assistant

We are seeking a detail-oriented and proactive Legal Assistant with a minimum of three years of experience in Litigation to join our Chicago office. This position supports attorneys in managing a dynamic workflow and delivering exceptional administrative services to business clients. The ideal candidate will excel in a fast-paced environment, demonstrate a high level of professionalism, and possess strong technical and organizational skills.

JOB RESPONSIBILITIES:

• Manage complex and high-volume calendaring for attorneys and clients
• Serve as a primary point of contact for clients; screen calls and maintain strong client relationships
• Draft and prepare confidential correspondence, reports, and legal documents
• Create and manage spreadsheets using formulas and pivot tables
• Handle attorney time entry and billing processes
• Maintain client files in both physical and digital formats (NetDocs)
• Provide support during litigation matters
• Uphold confidentiality of all firm and client matters
• Assist with front desk/reception duties on an as-needed basis
• Perform other administrative tasks as assigned

JOB QUALIFICATIONS:

Specialized Legal Experience:

• Minimum 3 years of experience in Litigation

Technical Proficiency:

• Advanced Microsoft 365 skills, especially:
• Excel: formulas, pivot tables
• PowerPoint: creating professional presentations
• Outlook & Word: managing calendars, formatting legal documents
• Experience with document management systems

Administrative & Organizational Skills:

• Ability to multi-task and prioritize in a deadline-driven environment.
• Experience with billing and time entry systems

Communication & Client Service:

• Excellent written and verbal communication skills.
• Professional demeanor with strong interpersonal skills for client interaction.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Personal Attributes:

• Detail-oriented, proactive, and accountable.
• Collaborative and adaptable to changing priorities.
• Ethical and respectful in all interactions.

Education:

• High school diploma required , Bachelor’s degree preferred —especially in legal studies, business, or a related field.