Facilities Coordinator

Facilities Coordinator

The Facilities Coordinator leads day-to-day facilities operations to ensure a safe, efficient, and well-maintained workplace. This role manages work orders, vendors, and building systems while supporting space planning, environmental health and safety programs, and small facilities projects. The Facilities Coordinator collaborates closely with internal teams and external partners to deliver reliable building services and an excellent workplace experience.

Responsibilities

• Lead day-to-day facilities operations, including work order management, routine inspections, asset tracking, and timely escalation of maintenance and safety issues.
• Coordinate vendors and contractors across all building services, ensuring high-quality service delivery, proper documentation, and accurate review of invoices.
• Support space planning and workplace changes, including moves, additions, and changes, by partnering with IT, HR, and Security to ensure smooth execution and minimal disruption.
• Maintain environmental health and safety (EHS), compliance, and security programs by conducting safety walkthroughs, supporting emergency preparedness efforts, and maintaining required documentation.
• Manage workplace services and supplies, including ordering, inventory tracking, and vendor coordination to support daily business operations.
• Oversee small facilities projects from planning through completion, ensuring they meet quality, safety, and schedule expectations.
• Support reporting and key performance indicators (KPIs) for facilities operations, ensuring operational data integrity and accurate record keeping.
• Collaborate with internal teams, vendors, and stakeholders to resolve facilities issues promptly and provide a high level of customer service.
• Monitor building and facility systems and coordinate appropriate maintenance or repairs as needed.

Essential Skills

• 5+ years of experience working with building and facility systems.
• Strong organizational and coordination skills with a high level of attention to detail.
• Effective written and verbal communication skills to coordinate with internal teams, vendors, and stakeholders.
• Proficiency with Microsoft Office tools, including Microsoft Teams and SharePoint.
• Experience in facilities maintenance and facilities management.
• Customer service mindset with the ability to support internal stakeholders and building occupants.
• Experience with vendor management and coordination of building services.
• Knowledge of building systems such as HVAC, electrical, plumbing, and life safety at an operational level.
• Ability to manage multiple tasks and priorities in a dynamic facilities environment.

Additional Skills & Qualifications

• Hands-on experience with HVAC systems, electrical systems, plumbing, life safety, and other building systems.
• Experience in project management related to facilities or workplace initiatives.
• Familiarity with asset tracking, work order systems, and facilities-related documentation.
• Exposure to EHS, compliance, and security programs, including safety walkthroughs and emergency preparedness.
• Comfort working closely with cross-functional teams such as IT, HR, and Security.

Why Work Here?

You will join an organization that offers generous benefits, competitive compensation, and meaningful opportunities for professional growth and career advancement. The culture emphasizes respect, collaboration, and inclusion, with a strong commitment to maintaining a supportive and professional workplace. The organization ensures reasonable accommodation so that individuals with disabilities can perform the essential functions of their roles, reinforcing a people-first approach and a focus on long-term career development.

Work Environment

This role is based on site in the Chicagoland area and requires regular presence at a corporate headquarters Monday through Friday. Additional on-site attendance may be required to support operational or safety needs, particularly during critical maintenance activities or emergencies. The Facilities Coordinator works in an office and building operations environment, interacting frequently with building systems such as HVAC, electrical, plumbing, and life safety equipment, as well as standard office technologies including Microsoft Teams and SharePoint. The position involves regular coordination with internal departments and external vendors within a professional corporate setting.

Job Type & Location

This is a Permanent position based out of Des Plaines, IL.

Pay and Benefits

The pay range for this position is $31.00 - $39.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Des Plaines, IL.

Application Deadline

This position is anticipated to close on Sep 30, 2026.