Billing and Invoicing Clerk

The Accounting Specialist is responsible for supporting the day-to-day accounting operations of the organization. This position performs a broad range of accounting and bookkeeping functions, including accounts payable, customer billing, credit card reconciliations, month-end close support, and general accounting activities. The ideal candidate is detail-oriented, highly organized, and enjoys working in a fast-paced environment where they contribute across multiple areas of the accounting department.

A successful Accounting Specialist is dependable, accurate, and adaptable. They take ownership of their work, communicate effectively with internal and external partners, and are willing to assist wherever needed to ensure the accounting department operates efficiently. This role is ideal for someone who enjoys variety and wants to contribute across many aspects of the accounting function.

Primary Responsibilities

Accounts Payable

• Process vendor invoices accurately and timely.
• Match purchase orders, receipts, and invoices as required.
• Prepare weekly check runs and electronic payments.
• Maintain vendor records and respond to vendor inquiries.
• Reconcile vendor statements and resolve discrepancies.

Customer Billing & Accounts Receivable Support

• Prepare and process daily customer invoices.
• Ensure customer billing is accurate and completed on schedule.
• Assist with resolving billing questions and invoice discrepancies.
• Support collections efforts as needed.

Credit Card & Account Reconciliations

• Reconcile monthly corporate credit card statements.
• Verify receipts and proper coding of expenses.
• Reconcile various balance sheet accounts.
• Investigate and resolve accounting discrepancies.

General Accounting

• Assist with monthly, quarterly, and year-end closing activities.
• Prepare journal entries and supporting schedules.
• Maintain accurate financial records and documentation.
• Assist with bank reconciliations.
• Support audits and provide requested documentation.
• Maintain organized accounting files and records.

Administrative & Departmental Support

• Assist with various accounting projects and process improvements.
• Cross-train within the accounting department to provide backup support.
• Perform other accounting and administrative duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 3+ years of bookkeeping or general accounting experience.
• Strong understanding of accounting principles and financial processes.
• Experience with accounts payable, billing, and reconciliations.
• Proficiency in Microsoft Excel and Microsoft Office.
• Experience with accounting software or ERP systems preferred.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Strong communication and problem-solving skills.
• Ability to work independently while collaborating effectively with the accounting team.

Preferred Experience

• Bookkeeping or full-cycle accounting experience.
• Experience in a construction, service, or HVAC industry is a plus.
• Experience supporting month-end close processes.
• Familiarity with job costing or project accounting is beneficial.

Eligibility Requirements

• Employment/education will be verified.
• Applicants must be currently authorized to work in the United States on a full-time basis
• Encon is a drug free workplace and requires post-offer pre-employment drug testing.
• Valid drivers license and reliable vehicle.

Benefits include: Career Advancement Opportunities; Paid Training; Competitive Salary; Medical, Dental, and Vision Insurance; Health Savings Account (HSA); Health Flexible Spending Account (FSA);Dependent Care Flexible Spending Account (DFSA); 401K Savings Plan; Life/AD&D Insurance; Voluntary Supplemental Life Insurance; Voluntary Long-Term Disability; Employee Assistance Program; Rewards and discounts; Gym Membership Discount; Paid Time Off

Encon Heating & AC complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, or sex. Encon Heating & AC does not exclude people or treat them differently because of race, color, national origin, age, disability, or sex.

CT LIC # HTG-0386317-S1

Putnam NY LIC# 31097

Westchester NY LIC # WC-33774-H21

MEC-0001093

AA/EOE

#EN

Compensation details: 31-36 Hourly Wage

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