Administrative Assistant

Job Summary

We are seeking a detail-oriented Administrative Assistant for a temp-to-hire opportunity in Irvine, CA within the residential and commercial construction industry. This role is ideal for an organized administrative professional who enjoys supporting daily office operations, communicating with clients and visitors, maintaining accurate records, and keeping schedules and documentation running smoothly.

The Administrative Assistant will play an important role in creating a professional, responsive, and well-organized office environment. This opportunity offers the chance to build long-term career stability with a team-oriented workplace that values dependable support, clear communication, and positive collaboration across departments.

Key Responsibilities

- Answer incoming phone calls, provide information, take messages, and route calls to the appropriate team members.
- Greet visitors and callers, respond to inquiries, and direct individuals based on their needs.
- Create, maintain, and update paper and electronic filing systems, databases, records, correspondence, and office documents.
- Manage scheduling needs, maintain calendars, and schedule or confirm appointments for clients, customers, or supervisors.
- Prepare forms, make copies, process documents, and complete administrative tasks according to company procedures.
- Operate office equipment such as copiers, fax machines, and phone systems, and coordinate repairs when needed.

Compensation and Benefits

- Pay range: $22 to $25 per hour.
- Job type: Temp-to-hire.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Support daily administrative operations for a construction office environment.
- Manage phone coverage, visitor support, scheduling, documentation, and filing.
- Maintain accurate databases, records, forms, calendars, and office materials.
- Assist with document handling, copies, correspondence, and office equipment coordination.

- 1 to 2 years of administrative, clerical, office support, or related experience.
- Proficiency using computers for word processing, database management, data entry, and general office applications.
- Ability to answer phones professionally, communicate clearly, and provide helpful customer service.
- Strong organizational skills with attention to detail and the ability to maintain accurate files and records.
- Ability to manage multiple priorities, follow company procedures, and complete tasks in a timely manner.
- Professional demeanor when interacting with visitors, callers, clients, customers, supervisors, and team members.

Preferred Qualifications

- Previous administrative support experience in construction, property management, real estate, facilities, or a related office environment.
- Experience maintaining electronic and paper filing systems.
- Familiarity with scheduling calendars, appointment coordination, and office documentation processes.
- Comfortable operating standard office equipment, including copiers, fax machines, and phone systems.