Administrative Assistant

Join An Award-Winning Team38-hour Workweek | Half Day Every FridayCompensation: $55,000 – $70,000 (commensurate with experience, and qualifications)For over five decades, Brown & Streza has been a trusted Orange County law firm serving high-net-worth families, closely held businesses, and charitable organizations in sophisticated practice areas such as estate planning, business planning, complex income tax, mergers and acquisitions, and the charitable sector.We are honored to have been named a 2025 Top Workplace by the Orange County Register and a 2026 Best Place to Work by the OC Business Journal, distinctions based on confidential employee feedback.We are currently seeking an Administrative Assistant to support our Business, and Tax, Trusts, and Estates departments. This position is a floating role responsible for assisting multiple attorneys and staff with various administrative duties, including providing coverage for employees who are on vacation, out sick or on leave.This role requires exceptional customer service skills, strong time management abilities, and meticulous attention to detail. The ideal candidate will thrive in a fast-paced legal environment, handle competing priorities with professionalism, and contribute to the efficient operation of the department.If you value precision, enjoy engaging with clients, and are eager to grow your career in a firm that prioritizes professional development and invests in its people, we would welcome the opportunity to meet you.What You'll DoAssist with coverage for administrative assistants, file clerks, and paralegals who are out of the officeProvide heavy calendaring support for attorneys, including scheduling and managing complex appointmentsCoordinate with internal departments to confirm meetings and ensure scheduling accuracyComplete billing entry and expense reports for attorneysCommunicate professionally with clients via phone and emailCreate, update, and maintain database records with a high level of accuracyPrepare routine correspondence and administrative documentsHelp prepare documents for client meetingsUpdate project lists and spreadsheetsPrepare flow charts for clients to depict project detailsAssist with document production, formatting, and organizationWhat You'll BringRequiredMinimum one year of administrative experience in a law firm or office environmentExcellent administrative, verbal, and written communication skillsStrong attention to detail with a high degree of accuracyExceptional customer service skills and a professional demeanorExcellent time management and organizational abilities, with the capacity to manage multiple prioritiesAccurate typing skills and prior experience with Windows and Microsoft Office applicationsAbility to operate standard office equipment, including computers, photocopiers/scanners, and fax machinesPreferredTwo years of experience as an Executive Assistant, Administrative Assistant, or Legal Secretary in a law firm settingExperience working with document management systems and CRM platformsCollege degreeWhat We OfferHealth & WealthFive medical plans — three with an employer-funded HSADental and vision coverage401(k) with significant employer matchingEmployer-paid life and disability coverageEmployee Assistance Program (EAP)Access to additional supplemental insurance plansTime & Flexibility38-hour workweek with a half day on FridaysHybrid work schedule (after successfully completing 90 days of employment)Eleven paid holidays annuallyCulture & CommunityRecognized as a 2025 Top Workplace by the Orange County RegisterNamed a 2026 Best Place to Work by the OC Business Journal"Raving Fan" service culture grounded in seven core valuesWeekly team lunches and monthly birthday celebrationsFirm-sponsored events (e.g., Administrative Professionals Day, Summer Party, Harvest Luncheon, Holiday Party)Employee recognition program and in-office massage offeringsYour Day-to-Day (Irvine office)Newly remodeled office space with state-of-the-art technologyNewly remodeled on-site gym, complimentary for employee useCourtyard, lounge, and café within the office complexConvenient on-site services, including dry cleaning, auto detailing, and car washComplimentary snacks and refreshmentsCatered lunch provided every TuesdayReady to grow your career at an award-winning firm?Apply through the link below — we carefully review every application and will follow up regarding next steps.Equal Opportunity StatementBrown & Streza, LLP is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.