Payroll Specialist

Payroll Specialist

The Gatesworth Communities | 1 McKnight Place, St. Louis, MO 63124

On-Site Requirement: Must be available to work on-site in St. Louis immediately. No relocation assistance; not remote/hybrid.

About the Role

The Gatesworth Communities, a premier, award-winning senior living organization in St. Louis, is seeking a detail-oriented and dependable Payroll Specialist to support accurate, timely payroll for approximately 500 to 600 employees across five locally owned and operated communities. Reporting to the Payroll Manager, this on-site position processes high-volume weekly payrolls in ADP, maintains payroll records, supports compliance and reporting, and serves as a trusted resource for leaders and team members.

The ideal candidate brings strong payroll knowledge, exceptional attention to detail, sound judgment with confidential information, and a collaborative commitment to dependable service.

Key Responsibilities

• Process weekly hourly payrolls in ADP for all operating companies, ensuring accurate, timely pay.
• Audit each payroll by reviewing time data and ADP reports for rate discrepancies, unapproved changes, excessive overtime, and unusual activity.
• Maintain employee payroll records, including new hire setup, pay and status changes, time-off policies, and direct deposit information.
• Manage deductions and garnishments, including benefits, 401(k), meals, uniforms, other withholdings, and garnishments processed through ADP SmartCompliance.
• Calculate special pay items, including retroactive pay, shift differentials, bonuses, and final pay, in compliance with FLSA and Missouri wage requirements.
• Prepare payroll and workforce reports, including payroll summaries, 401(k) contributions, benefits eligibility, new hire, staffing, and turnover reports.
• Support compliance and audits, including PBJ staffing submissions, payroll tax and year-end W-2 processing, general ledger reconciliations, and annual audits.
• Serve as a trusted payroll resource for community leaders and employees by responding to payroll questions, employment verifications, and unemployment inquiries.

Qualifications and Experience

• High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting or a related field preferred.
• At least two years of payroll processing experience required, preferably in a high-volume, multi-entity environment with a large hourly workforce.
• ADP Workforce Now experience strongly preferred.
• Knowledge of federal and Missouri wage and hour laws, payroll taxes, and garnishments.
• Senior living, healthcare, or hospitality experience preferred; FPC or CPP certification a plus.
• Intermediate Excel proficiency with strong accuracy and attention to detail
• Strong communication skills, sound judgment with confidential information, and a dependable, team-oriented approach.

Benefits: 401(k) • Medical/Dental/Vision • Life Insurance • Free Parking • Fitness Discounts • Employee Events

Join Our Team If you bring accuracy, discretion, and a steady approach to payroll, we'd like to hear from you. Apply today!

The Gatesworth Communities is an Equal Opportunity Employer.