Administrative assistant

Salary: USD21 - USD26 per hour Are you an organized, detail-oriented administrative professional who enjoys creating structure, improving processes, and keeping an office running smoothly? This is a great opportunity to join a well-established global organization in a highly visible support role where your work will directly improve day-to-day operations, documentation, and office efficiency. This is a part-time position working 20 hours a week in Buffalo Grove. What You’ll Do Manage daily office support needs, including supplies, mail, packages, and general administrative coordination. Partner with vendors, service providers, and building management to help maintain a professional and efficient office environment. Assist with travel coordination, including hotel reservations, transportation arrangements, and related logistics. Coordinate occasional administrative filings, document processing, and notarization support as needed. Support company vehicle administration, including registration renewals, title documentation, and related recordkeeping. Help coordinate occasional internal events, including venue details, catering, and onsite logistics. Create and update Standard Operating Procedures to make office processes easier to follow, repeat, and improve. Digitize and organize paper records to improve accessibility, reduce clutter, and support a more streamlined workflow. Reorganize shared files and documentation so information is easier to locate, maintain, and transfer across the team. What Makes You a Strong Fit You are highly organized, proactive, and able to keep priorities moving without constant direction. You enjoy bringing order to messy or undefined processes and can turn information into clean systems, procedures, and digital records. You have strong attention to detail and understand how administrative accuracy supports the larger business. You are resourceful, curious, and comfortable figuring things out when there is not already a step-by-step playbook. Qualifications Associate’s or Bachelor’s degree preferred. Comfortable supporting a professional, multicultural office environment. Bilingual English/Japanese skills strongly preferred. Proficiency with Microsoft 365, especially Excel, Outlook, and Word. Prior administrative, office coordinator, or office support experience preferred. Experience with document management, records organization, SOP creation, or working in a structured corporate environment is a plus. #J-18808-Ljbffr Beacon Hill