Witness Coordinator

Job Summary

A legal services organization is seeking a detail-oriented Witness Coordinator for a temp-to-hire opportunity in Novato, CA. This role is ideal for a bilingual legal professional who enjoys coordinating deposition logistics, communicating with attorneys and legal teams, and keeping fast-moving case activity organized and on track.

The Witness Coordinator will support deposition scheduling, subpoena preparation, witness communication, and related administrative coordination for active legal matters. This position offers the opportunity to work in a collaborative legal environment with supportive leadership, strong teamwork, and exposure to meaningful case support responsibilities. Candidates who are organized, responsive, comfortable speaking with clients, and able to manage a high volume of deadlines will be well positioned for success.

Key Responsibilities

- Coordinate deposition requirements for non-party witnesses and support appropriate scheduling and notice procedures based on attorney direction.
- Manage attorney-requested client depositions by reviewing client information and routing matters to paralegals for notice preparation and further scheduling.
- Communicate with attorneys, paralegals, deposition teams, witnesses, and opposing counsel regarding deposition scheduling, confirmations, postponements, and status updates.
- Coordinate deposition logistics with witnesses, including identifying technology, equipment, and other appearance-related needs.
- Prepare employer subpoenas upon attorney request, including researching employer information, coordinating service, and confirming appearance details.
- Track deposition schedules, activity, and case-related updates to maintain accurate awareness of deposition status.

Compensation and Benefits

- Pay range: $25 to $28 per hour.
- Employment type: Temp-to-hire.
- Work arrangement: Remote, must live in California.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Coordinate deposition scheduling, notices, postponements, and confirmations.
- Prepare and support subpoena-related documentation and employer appearance coordination.
- Communicate with attorneys, paralegals, clients, witnesses, and opposing counsel.
- Track deposition activity and maintain accurate status updates in a high-volume legal environment.

- 1 to 2 years of legal experience.
- Fluent in English and Spanish, including reading, writing, and translating documents.
- Comfortable speaking with clients and witnesses in a professional manner.
- Strong attention to detail with the ability to multitask effectively.
- Excellent computer skills and ability to work with legal documents, schedules, and case information.
- Ability to work independently while also contributing to a team-based legal support environment.
- Ability to manage a high volume of work and meet tight deadlines.
- Must live in California.

Preferred Qualifications

- Prior experience supporting deposition scheduling, subpoenas, litigation support, or legal case coordination.
- Experience communicating with opposing counsel, witnesses, employers, or legal service vendors.
- Familiarity with legal calendaring, deposition notices, and document routing processes.