Human Resources Specialist

Human Resources Assistant

Under general supervision, performs confidential paraprofessional to professional human resources work including--but not limited to--recruitment and selection, classification and compensation, benefits administration and special projects.

Under general supervision of the Human Resources Analyst. Incumbents in this classification will be expected to effectively perform varied technical tasks which are necessary to carry out the City's human resources management program. Typical assignments may occasionally involve field work for the collection of data, administration of examinations, or coordination of special presentations, training and other group activities.

Primary Duties and Responsibilities

The following essential functions are those that are critical, integral, necessary, crucial, primary and fundamental to the job. Incumbents who possess the requisite skill, experience, education, and other job-related requirements of a position are expected to perform the essential functions of the job with or without a reasonable accommodation. The following duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Performs routine duties required to carry out the City's personnel selection process, including preparation of recruitment bulletins and advertising; screen job applications, schedule, conduct and score examinations; notification to applicants; conducting background investigations; reviewing proposed personnel actions; prepare correspondence and reports.
• Assists with the preparation of class specifications; assists with conducting classification, compensation and benefits surveys.
• May administer a variety of benefits programs offered by the City, including medical, dental, vision, life insurance and other programs. Verifies and inputs data directly into various systems; processes enrollments for all insurance programs; monitors and verifies dependent eligibility for benefits; processes COBRA enrollments; monitors retirees activity and benefits enrollments coordinating with PERS, Social Security, Medicare and COBRA.
• Interprets and explains the provisions of memoranda of agreements, the City Charter, the Municipal Code, Personnel Rules and Regulations, and administrative policies and procedures; collects and analyzes data concerning policies, procedures, rules or regulations and prepares reports of recommendations.
• Performs research related to confidential human resources issues.
• Maintains employee data using the HRIS.
• Prepares or edits various publications, documents, correspondence and reports.
• Assists in conducting classification study projects.
• Conducts or assists in the planning and coordination of employee training, development, special services, new employee's orientation and processing, fringe benefits programs, and other presentation or group activities.
• May act as staff support to Human Resources Analyst.
• Perform other related duties as required.

Minimum Qualifications

Education and Experience: An Associates Degree from an accredited college or university with a major in personnel, public or business administration or a related field; AND two (2) years of full-time paid sub-professional to professional work experience in a human resources or personnel department. Related experience may substitute education on a year for year basis. Experience in a public agency human resources department is highly preferred.

Required Licenses or Certifications: Must possess a valid California Class C Driver's License.

Required Knowledge of: Human resources practices, procedures and applicable federal and state laws and regulations affecting the public sector. Basic principles of public personnel administration. Modern and effective methods of data collection, analysis and presentation. Modern and effective methods of administrative work planning, scheduling and coordination; principles of report-writing and recordkeeping. Recruitment, selection and testing techniques. Recordkeeping principles and procedures. Research and analytical methodologies. Human resource information systems.

Required Skill in: Analyze and interpret the provisions of policies, rules and laws affecting public personnel administration. Prepare clear, concise reports and correspondence. Plan, coordinate and schedule the delivery of information and services to employees and the public. Make effective oral presentations. Analyze and interpret administrative and technical problems and to report sound conclusions and recommendations. Perform mathematical calculations with speed and accuracy. Communicate effectively, orally and in writing. Set up and maintain computerized office files and other documents. Demonstrate proper use of English and grammar in speech and in report writing. Maintain confidential information, records and reports. Establish and maintain cooperative relationships with all persons contacted during the course of work performance. Operate computers and related software. Meet physical and health status requirements for this classification and work category as outlined in the City's Medical Standards for Applicants and Employees.

Physical Demands / Work Environment: Work is performed indoors in an office setting which is primarily sedentary. Work requires frequent light lifting, carrying and on occasion driving. Moderate finger dexterity and near vision is required. May require vision (which may be corrected) to read small print. May require mobility of arms to reach and dexterity of hands to grasp and finger manipulation. May be are subject to environmental conditions. May be required to work at a computer terminal for prolonged periods. May perform lifting, pushing and/or pulling which does not exceed 25 pounds and is an infrequent aspect of the job. May be required to work evenings and/or weekends.