Document Controller III

Our Client, an Oilfield Services company, is looking for a Document Controller III for their Houston, TX/Hybrid location.


Responsibilities:

• To maintain organized, accurate, and up to date documentation for the company by efficiently processing all project deliverables and ensuring timely, compliant communication between the company, clients, and vendors.
• Support basic document control activities under close supervision.
• Maintain organized and accurate project documentation.
• Assist with processing incoming and outgoing correspondence.
• Manage routine document control tasks independently.
• Ensure documents meet formatting and procedural requirements.
• Handle full document control responsibilities for small to mid size projects.
• Serve as primary point of contact for project documentation.
• Lead document control activities for complex or multi discipline projects.
• Provide guidance to junior DC staff.
• Activities:
• Upload documents into the EDMS.
• Perform basic metadata entry and quality checks.
• Distribute documents to internal teams as instructed.
• Process transmittals and correspondence.
• Track document status and follow up with stakeholders.
• Maintain project folders and metadata accuracy.
• Manage project MDL/MDR.
• Coordinate document reviews between internal teams, clients, and vendors.
• Prepare project status reports.
• Oversee document workflows, transmittals, and approvals.
• Manage large MDLs and ensure alignment with engineering deliverables.
• Support audits and quality checks.
• Processes:
• Follow established procedures for transmittals, filing, and naming conventions.
• Support routine workflows and document routing.
• Apply document numbering, revision control, and distribution rules.
• Support project workflows and approval cycles.
• Execute workflows, revision cycles, and distribution matrices.
• Ensure compliance with contract requirements.
• Implement project specific procedures.
• Optimize workflows and identify process improvements.

• 4-6 years in document control, including complex projects
• Attention to detail
• Ability to follow procedures
• Good communication skills
• Strong organizational skills
• Ability to work independently
• Clear written and verbal communication
• Ability to interpret contract documentation requirements
• strong communication and follow up discipline
• Advanced EDMS knowledge required Content Server experience highly preferred
• Strong analytical and reporting skills
• Ability to mentor junior staff
• High proficiency in Excel and Adobe Pro
• Must be fluent in Spanish (bilingual) Please verify Spanish fluency before submission

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities