Senior Administrative Assistant

Description

Life Action offers many ways to use your God-given gifts to help believers everywhere move toward revival, vitality, and their mission with Jesus. We're looking for people who have a passion for Jesus, a heart to serve, and a desire to be a part of work that matters! We have opportunities to serve remotely and at our facilities in Buchanan, MI.

Position Summary

The Senior Administrative Assistant serves as a trusted partner to the Camp Director, helping carry out the mission of the ministry by providing reliable, thoughtful, and caring support. This role is not only about handling details and logistics but also about creating space for the Director to focus on people and ministry impact. With a heart for service and a gift for organization, the Senior Administrative Assistant helps ensure that both the daily tasks and the bigger picture run smoothly for the good of the team and those we serve.

Key Responsibilities

Support for the Director

• Partner closely with the Director to manage schedules, priorities, and daily tasks.
• Prepare correspondence, reports, and presentations in a way that reflects the ministry's mission and values.
• Coordinate travel, accommodations, and itineraries with care and attention to detail.
• Help prepare for meetings by organizing agendas, materials, and follow-up action items.

Administrative & Office Care

• Manage incoming calls, emails, and mail with professionalism and warmth.
• Keep records, files, and databases organized and accurate.
• Support ministry procedures with integrity and excellence.

Coordination & Communication

• Organize staff meetings, retreats, and special gatherings, making sure details are handled and people feel cared for.
• Track projects and deadlines to ensure follow-through.
• Help keep communication flowing between the Director, staff, ministry partners, and guests.

Hospitality & Representation

• Welcome visitors, donors, and ministry partners in a way that reflects Christ-centered values.
• Draft and edit ministry communications or updates when needed.
• Respond to inquiries in a timely and caring manner on behalf of the Director.

Process & Project Support

• Develop simple systems that make ministry work easier and more effective.
• Anticipate needs and help resolve challenges before they become problems.
• Assist with special projects that support ministry goals.

Qualifications

• Strong organizational skills and ability to manage multiple responsibilities at once.
• Clear and kind written and verbal communication skills.
• Comfortable using Google Workspace, and similar tools.
• Trustworthy, discreet, and dependable with sensitive information.
• A heart for ministry and alignment with the mission and values of the organization.

Competencies

• Mission-Hearted - Sees administrative work as a way to serve people and advance God's Kingdom.
• Thoughtful Support - Anticipates needs and helps carry the load so the Director can focus on ministry.
• Servant Spirit - Approaches every task with humility and a desire to bless others.
• Dependable - Reliable, consistent, and trustworthy in follow-through.
• Relational - Builds positive, Christ-centered connections with staff, partners, and guests.
• Flexible - Adjusts with grace when plans shift or needs change.
• Faithful Steward - Manages time, details, and resources with care and excellence.

Compensation

Compensation for this position is funded through Ministry Partner Development (MPD). A salary goal will be established, and Life Action Ministries will provide the training, coaching, and resources needed to help you build a team of ministry partners to reach that goal.

All approved ministry-related business expenses are covered by Life Action Ministries.

Benefits for full-time employees include health insurance, life insurance, long-term disability insurance, and paid vacation. Complete details will be provided with a formal offer of employment.

Requirements

Key Responsibilities

Support for the Director

• Partner closely with the Director to manage schedules, priorities, and daily tasks.
• Prepare correspondence, reports, and presentations in a way that reflects the ministry's mission and values.
• Coordinate travel, accommodations, and itineraries with care and attention to detail.
• Help prepare for meetings by organizing agendas, materials, and follow-up action items.

Administrative & Office Care

• Manage incoming calls, emails, and mail with professionalism and warmth.
• Keep records, files, and databases organized and accurate.
• Support ministry procedures with integrity and excellence.

Coordination & Communication

• Organize staff meetings, retreats, and special gatherings, making sure details are handled and people feel cared for.
• Track projects and deadlines to ensure follow-through.
• Help keep communication flowing between the Director, staff, ministry partners, and guests.

Hospitality & Representation

• Welcome visitors, donors, and ministry partners in a way that reflects Christ-centered values.
• Draft and edit ministry communications or updates when needed.
• Respond to inquiries in a timely and caring manner on behalf of the Director.

Process & Project Support

• Develop simple systems that make ministry work easier and more effective.
• Anticipate needs and help resolve challenges before they become problems.
• Assist with special projects that support ministry goals.

Qualifications

• Strong organizational skills and ability to manage multiple responsibilities at once.
• Clear and kind written and verbal communication skills.
• Comfortable using Google Workspace, and similar tools.
• Trustworthy, discreet, and dependable with sensitive information.
• A heart for ministry and alignment with the mission and values of the organization.

Competencies

• Mission-Hearted - Sees administrative work as a way to serve people and advance God's Kingdom.
• Thoughtful Support - Anticipates needs and helps carry the load so the Director can focus on ministry.
• Servant Spirit - Approaches every task with humility and a desire to bless others.
• Dependable - Reliable, consistent, and trustworthy in follow-through.
• Relational - Builds positive, Christ-centered connections with staff, partners, and guests.
• Flexible - Adjusts with grace when plans shift or needs change.
• Faithful Steward - Manages time, details, and resources with care and excellence.