Recreation Administrator

Reporting to the Youth and Family Operations Manager, the Youth Programs Communications Administrator provides administrative support services to the Youth and Family Department and Aquatic Departments. This is a full‑time role that averages approximately 40 hours per week. Duties and Responsibilities Schedule, build and manage the registration process for all Youth & Aquatic programs Design and create print media for Youth & Aquatic programs Schedule and maintain employee work schedules for Youth & Aquatic programs under the supervision of department leadership Ensure employee timecards are complete with correct punch‑in/punch‑out times Input commissions for employees from Jonas reports and class schedules Review and approve all timecards at the end of each payroll period Track and organize program attendance Code and process all invoices for the department Input registration fees from members for programs, events, camp & swim lessons in Jonas and/or Salesforce Submit billing packets to the catering department for final processing Create supply lists to submit for purchase based on weekly inventories Oversee aquatics inventory through monthly counts and maintain Youth & Family Program inventory by receiving, organizing, and recording supplies and equipment as they arrive Place orders through Food Trak for complimentary snack offerings Run Jonas reports for commission and sales numbers as needed Assist leadership at Youth & Aquatic events and Summer Camp programs as necessary Act as the liaison for ROCC families participating in Youth and aquatic programs Handle correspondence with parents and instructors Qualifications A minimum of 1 year of communications/marketing or a similar role, or education in a similar field Possess American Red Cross Child & Adult CPR/AED or Lifeguard Certification, or the ability to obtain it prior to your start date Good knowledge of health and nutrition Strong organizational and management skills PC skills with thorough knowledge of Microsoft Office, Adobe Acrobat and internet capabilities Readily able to learn multiple in‑house software programs, some to a mastery level Excellent administrative, telephone, organizational and interpersonal skills Demonstrated ability to communicate effectively, including proficiency in clear, concise and compelling written, verbal and listening communication skills (Preferred) A minimum of 1 year of competitive swimming, aquatic programming, athletics or a similar field Personal Characteristics Dedicated to meeting the expectations and requirements of the membership; acts with members in mind Dependable, reliable and capable of working independently Able to make quick, but informed decisions often under tight deadlines and pressure Ability to be flexible when taking on tasks, prioritizing as necessary, and in handling situations Able to learn quickly when faced with new problems and challenges Enjoys working hard and seizing opportunities as they present themselves Is easy to approach; enjoys interacting with co‑workers and members Use your time effectively and efficiently Gets more done in less time than others; ability to multi‑task is critical Safety minded, high quality service standards, diplomatic and calm Skilled at active listening, retaining knowledge and acting upon it Benefits Medical, Dental, Vision 401(k) Matching & Safe Harbor Contributions Group/Voluntary Life Insurance Paid Time Off Short and Long Term Disability Annual Christmas Bonus Employee Meals Complimentary Parking Employee Scholarship Program Equal Opportunity Employer River Oaks Country Club grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state or local law. Disclaimer Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. #J-18808-Ljbffr