Administrative Assistant/Scheduler

Job Description

Job Description

We are looking for an experienced Administrative Assistant to join our team. The ideal candidate will have excellent organizational and communication skills, as well as the ability to multitask and prioritize efficiently. The Administrative Assistant will be responsible for providing support to the organization, including answering phones, scheduling appointments, filing documents, managing correspondence, and supporting the Manager. The successful candidate will also be expected to take initiative and provide creative solutions to any problems that arise.

Responsibilities :

• Answer calls and manage multi-line phones
• Create appointments for analysts
• Provide customer service and vendor support
• Assist in job productions at all levels
• Assist in coordinating schedules and managing files for analysts and crews
• Coordinate and implement general office services such as appointment-setting, records control, and other administrative activities
• Use various software applications such as ServiceFusion, QuickBooks, Arc Site, Google Sheets, Excel, MS Word, MS Office, OneDrive to input data and manage information
• Create invoices, bills, and reports in QuickBooks
• Collaborate with real estate and title companies in planning Continuing Education classes
• Assist in marketing materials and planning events
• Exercise administrative judgment and assume responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service
• Provide administrative support to other departments as needed
• Handle customer inquiries and issues

Qualifications

• Previous experience in office administration or other related fields
• Strong organizational and clerical skills
• Excellent written and verbal communication skills
• Excellent communication and customer service abilities
• Experience with QuickBooks and data entry
• Strong attention to details
• Bilingual candidates preferred
• Proven ability to manage calendars and schedules efficiently
• Must pass criminal background check

Structured Foundation Repair Houston is a Houston-based company specializing in residential and commercial foundation repair. Their services include slab and pier-and-beam foundation repair, concrete lifting, drainage and moisture management, crawl space stabilization, and custom drainage solutions to address water-related foundation issues.

Company Description

Structured Foundation Repair Houston is a Houston-based company specializing in residential and commercial foundation repair. Their services include slab and pier-and-beam foundation repair, concrete lifting, drainage and moisture management, crawl space stabilization, and custom drainage solutions to address water-related foundation issues.