Accounting Specialist

Accounting Specialist  

Lombard Conrad Architects is seeking a detail-oriented and dependable Accounting Specialist to join our Accounting / Administration team. This position supports the firm’s day-to-day accounting operations, with a primary focus on accounts payable, employee expense and credit card reporting, vendor and consultant invoice coordination, and project accounting support. 

This role reports directly to the Accounting Manager and works closely with employees, project managers, vendors, and consultants. The ideal candidate is organized, accurate, service-oriented, and comfortable managing recurring deadlines in a professional services environment. 

Position Details  

Reports to: Accounting Manager 
Department: Accounting / Administration 
Status: Full-time, exempt 
Work Location: Office-based 

Primary Responsibilities  

• Support day-to-day accounts payable functions, including vendor setup, invoice tracking, invoice approvals, payment processing, and related documentation. 

• Manage employee expense reports and company credit card reporting, including review of receipts, coding, policy compliance, reconciliation support, and follow-up on missing or incomplete information. 

• Coordinate consultant invoice review and payment processes, including verification against project records, contracts, fee amounts, billing status, and required insurance documentation. 

• Provide project accounting support, including new project setup, client setup, project terms, budget entry, cost coding, and billing coordination related to consultant invoices and reimbursable expenses. 

• Communicate professionally with employees, project managers, vendors, and consultants to resolve invoice, coding, documentation, approval, and payment questions. 

• Maintain accurate and organized accounting records, digital files, approvals, payment documentation, and project accounting support materials. 

• Assist the Accounting Manager with monthly billing preparation, project close-out, accounts receivable support, audits, tax requests, insurance documentation, year-end tasks, and process improvements. 

Required Qualifications  

• Prior experience in accounting, bookkeeping, accounts payable, project accounting, or administrative accounting support. 

• Strong attention to detail and commitment to accuracy. 

• Ability to manage multiple tasks, deadlines, and follow-up items. 

• Proficiency with Microsoft Excel, Outlook, and general office software. 

• Ability to learn accounting, project management, and expense management systems. 

• Strong written and verbal communication skills. 

• Ability to handle confidential financial and personnel information appropriately. 

• Professional, dependable, and service-oriented approach. 

Preferred Qualifications  

• Experience in architecture, engineering, construction, or another professional services environment. 

• Experience with project-based accounting. 

• Familiarity with consultant invoices, reimbursable expenses, and project billing. 

• Experience with Deltek Vantagepoint or similar project-based accounting software. 

• Basic understanding of accounts payable, accounts receivable, and general ledger coding. 

Key Attributes  

The successful candidate will be accurate, organized, responsive, and proactive. They will be comfortable following established procedures while also identifying opportunities to improve workflows, tracking tools, and internal processes. This position requires strong follow-through, clear communication, discretion, and the ability to work both independently and collaboratively. 

Compensation  

Salary will be commensurate with experience, qualifications, and familiarity with project-based accounting systems such as Deltek Vantagepoint. 

About Lombard Conrad Architects  

Lombard Conrad Architects is a Boise-based architecture firm with a long-standing commitment to service, collaboration, and thoughtful design. Our work includes public, civic, healthcare, education, and community-focused projects throughout Idaho and the region. We value professionalism, accountability, integrity, and a strong team-oriented culture. Lombard Conrad Architects is an equal opportunity employer. 

Additional Requirements

Employment is contingent upon successful completion of a background check.

Applicants must be legally authorized to work in the United States. Lombard Conrad Architects does not sponsor employment visas for this position.