Administrative Accounting Assistant

Job Description

Job Description

Job Title: Administrative Accounting Assistant

Location: Downtown Chicago, IL
Schedule: Monday through Friday | 8:00 AM to 5:00 PM
Employment Type: Full-Time Temporary 1 year assignment

Position Overview

We are seeking a detail-oriented and organized Administrative Accounting Assistant to join our team. This role is ideal for someone who enjoys working with numbers, has strong computer skills, and takes pride in producing accurate work. The ideal candidate will be proficient in Microsoft Excel and Word, have experience with accounting software (any platform), and possess the ability to identify and correct discrepancies. While experience with a specific accounting system is not required, candidates should be comfortable learning new software quickly.

Responsibilities

• Enter, review, and maintain accurate financial and administrative data.
• Analyze reports and spreadsheets to identify discrepancies and correct errors.
• Utilize Microsoft Excel to organize, track, and reconcile data.
• Prepare and maintain reports, spreadsheets, and supporting documentation.
• Assist with general accounting and administrative functions.
• Verify the accuracy of invoices, records, and other financial documents.
• Maintain organized electronic and paper filing systems.
• Communicate with internal departments to resolve discrepancies and obtain missing information.
• Support special projects and perform other administrative duties as assigned.

Qualifications

• Previous administrative, accounting, bookkeeping, or office support experience preferred.
• Strong proficiency in Microsoft Excel and Microsoft Word is required.
• Experience using accounting software (QuickBooks, Sage, SAP, NetSuite, Great Plains, or similar) is preferred but not required.
• Excellent attention to detail with the ability to identify and correct errors.
• Strong numerical aptitude and analytical skills.
• Ability to prioritize tasks and manage multiple deadlines.
• Excellent organizational and communication skills.
• Ability to work independently and as part of a team.
• High school diploma or GED required; additional accounting coursework is a plus.

Preferred Skills

• Data entry and recordkeeping
• Spreadsheet management
• Financial document review
• Reconciliation and discrepancy resolution
• Strong problem-solving skills
• Intermediate to advanced Microsoft Excel skills (formulas, sorting, filtering, pivot tables are a plus)
• Ability to learn new software quickly

If you're highly organized, enjoy working with numbers, and are looking for an opportunity to grow your accounting and administrative skills, we'd love to hear from you!

 

About Trova Advisory Group

Trova Advisory Group specializes in delivering a comprehensive array of staffing solutions tailored to meet the diverse needs of businesses across multiple sectors. Our expertise spans clerical, administrative, financial, and professional roles, offered through flexible arrangements including temporary, temp-to-hire, and direct hire services.

We pride ourselves on providing top-tier talent solutions that empower organizations to thrive in today’s competitive market.

Trova Advisory Group is proud to be an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status. We are committed to fostering an inclusive workplace where all individuals are welcomed and supported.

If you require reasonable accommodation during the application or interview process, please contact us at View email address on ziprecruiter.com. Include the nature of your request and your contact information.

Trova Advisory Group offers a comprehensive benefits package including medical and dental options for all eligible employees.

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