Accounts Receivable Administrator

Accounts Receivable Specialist
Location: Vancouver, WA


Salary: $26-28 an hour
About the Role
This position serves as a vital operational link within a collaborative finance department for an established local builder. As an Accounts Receivable Administrator, you will manage progress billing milestones, coordinate project draws with lenders, and handle client financial communications from project intake through completion. It is an exceptional fit for a detail-oriented accounting professional who enjoys a dynamic mix of ledger management, customer service, and project coordination.


The team is looking for a grounded, adaptable individual who carries themselves with a steady energy and thrives in a supportive, open-door office culture. You will play a central role in keeping regional construction projects moving efficiently by tracking milestones, troubleshooting spreadsheets, and collaborating closely with internal operations and external financial institutions.
Key Responsibilities

• Progress Billing Management: Oversee and execute multi-stage progress billing for residential construction projects based on predetermined project milestones.
  
  
• Draw Coordination: Submit formal draw requests through lender portals and manage custom billing workflows for cash-basis clients.
  
  
• Financial Communication: Partner directly with customers, financial institutions, and internal operations personnel via phone and email to expedite project draws and clarify billing status.
  
  
• Ledger & Document Maintenance: Process customer invoices, collect and post incoming payments, and maintain precise project files within the accounting system.
  
  
• Reporting & Analysis: Prepare accurate customer completion statements and specialized billing documents utilizing Excel formulas.
  
  
• Cross-Functional Support: Assist with accounts payable workflows, year-end closing procedures, and general accounting initiatives as needed.
  
  
• Departmental Continuity: Cross-train with senior finance team members to provide coverage and ensure seamless operational continuity.
  
  
• Process Adaptation: Adopt evolving internal processes and software modernizations while maintaining a high level of accuracy and client service.
  
  

• Proven experience in accounts receivable, project-based billing, accounting support, or project administration.
  
  
• Solid foundational understanding of general accounting principles, including debits, credits, and basic account reconciliations.
  
  
• Strong Excel skills with practical experience managing formulas and troubleshooting spreadsheets.
  
  
• Exceptional communication, customer service, and organizational skills for engaging diverse stakeholders.
  
  
• Ability to manage competing priorities efficiently while maintaining rigorous attention to detail in a deadline-driven environment.
  
  
• Comfort learning new software platforms and adapting to workflow enhancements.
  
  
  Timing is everything. Whether you are aggressively in a job search or simply passive for the ideal position, we would like to have the chance to share our opportunities with you. We specialize in placement for accounting and finance professionals. Many of our positions are not posted on the internet. Please contact me for more information about this role as well as other opportunities.
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