Administrative Program Coordinator

Administrative Program Coordinator Job Summary The Department of Anesthesiology, Perioperative and Pain Medicine is seeking a motivated and professional Academic Administrative Program Coordinator to plan and execute a variety of academic and educational programs within the Department. In this role, you will ensure goals and objectives are met and in accordance with established criteria. You will interpret program policies and advise program participants on the application of regulations, facilitate communication and collaboration between members of the department, institution, and other related organizations. The role may also include complex faculty support and program record‑keeping responsibilities under the direction of the education program leadership and department administrative leadership. Responsibilities Coordinate day‑to‑day operations of the education & residency programs. Provide administrative support for Program Director, Associate Program Directors, and Trainees. Assist with program committees (program evaluation committee, clinical competence committees, etc.). Coordinate with Associate Director of Education and Program Manager to update program policies and other materials as needed to be compliant with ACGME/GME office. Assist trainees with program policies and procedures. Coordinate with Associate Director of Education to update competency‑based rotation goals and objectives. Execute program letter of agreement (PLA) between programs and participating sites. Assist with producing and distributing annual rotation schedule and changes, including entering and updating in relevant systems. Assist with producing, distributing, and coordinating didactic conference schedule. Coordinate program events. Proctor annual specialty in‑training examination. May communicate with specialty board, specialty societies, and other organizations. Work with GME office to ensure trainee compliance with medical and controlled substances licenses, DEA numbers, TB tests, computer training modules, and RQI. Report on‑call meal money for trainees to the GME office. Assist with updating ACGME Annual Program Review with Associate Director of Education and Program Manager. Monitor trainee work hours, run monthly work hour violation report, and assist Program Director with reporting violations. Assist with trainee recruitment. Manage reimbursements and travel for trainees. Process procurements for the program and for trainees. Minimum Qualifications Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required. Preferences Previous GME experience. Knowledge of the following applications/websites: Medhub, ACGME, ERAS, NRMP, and SF Match. Understanding of the Accreditation Council for Graduate Medical Education (ACGME) requirements for Institutional, Common, and specialty program requirements and the accreditation process. Superior organizational skills. Excellent communication and interpersonal skills including written and verbal. #J-18808-Ljbffr