Office Administrator

Our client, a leading financial services firm based in New York, NY, is seeking a polished and professional Receptionist to provide coverage for an upcoming leave. The position will start November 1 to allow for overlap and cross-training with the current receptionist before their leave begins. This is a highly visible, front-facing role within a professional financial services environment. The office regularly hosts senior executives, politicians, and other high-profile visitors, so the team is looking for someone who is polished, professional, and comfortable interacting with senior-level guests.

Responsibilities:

• Manage the front desk and serve as the first point of contact for employees, clients, and visitors
• Greet and assist senior executives, high-profile guests, and other visitors in a professional manner
• Manage incoming phone calls and route inquiries appropriately
• Coordinate calendars, meetings, and conference room scheduling
• Prepare conference rooms and assist with meeting logistics
• Maintain a professional and organized reception area
• Provide general administrative and office support as needed
• Partner with internal teams to ensure visitors and meetings are handled seamlessly

Requirements:

• Bachelors degree required
• Ideally 210 years of experience in reception, administrative support, or a similar corporate-facing position
• Prior experience within financial services or a related professional environment, including banking, private equity, fintech, insurance, investment management, or similar industries
• Highly polished and professional demeanor with strong interpersonal and communication skills
• Comfortable interacting with senior executives and high-profile visitors
• Strong phone management, calendar management, and conference room coordination experience