HR Operations Specialist

HR Operations Specialist

Good Seed CDC seeks a proactive, detail-oriented HR Operations Specialist to manage day-to-day human resources processes for a multidisciplinary workforce across programs and locations. The specialist will coordinate recruitment, onboarding, employee relations, payroll and benefits administration, personnel records, compliance, and HR reporting while partnering closely with executive leadership and program managers.

Human Resources Operations & Administration

• Manage daily HR workflows, personnel files, employment changes, leave tracking, and offboarding.
• Maintain accurate, confidential records, job descriptions, forms, checklists, and employee agreements.
• Standardize HR processes and serve as a responsive point of contact for staff and managers.
• Identify opportunities for workflow improvements, automation, and operational consistency.

Recruitment, Hiring & Onboarding

• Coordinate job postings, applicant screening, interviews, references, offers, and hiring documentation.
• Partner with program leadership on staffing needs, vacancies, and recruitment priorities.
• Coordinate background checks, employment eligibility verification, orientation, and required training.
• Track recruiting pipelines and ensure timely completion of onboarding requirements.

Employee Relations & Performance

• Respond professionally to employee concerns and refer sensitive matters to appropriate leadership or advisors.
• Support performance reviews, coaching documentation, corrective actions, and separation procedures.
• Assist with workplace concerns, grievance documentation, and consistent application of HR policies.

Payroll, Benefits & Workforce Administration

• Coordinate payroll inputs, timesheets, attendance, leave balances, and discrepancy resolution.
• Assist employees with benefits enrollment, eligibility changes, and vendor coordination.
• Maintain compensation and employment status records and monitor payroll-related deadlines.
• Support administrative tracking for remote employees and contractors, including international contractors where applicable.

Compliance & Risk Management

• Support compliance with federal, California, and applicable local employment requirements.
• Track mandatory training, certifications, personnel documentation, notices, and policy acknowledgments.
• Support record readiness for funder reviews, audits, and program-specific personnel requirements.
• Monitor wage-and-hour, leave, meal/rest break, and classification processes; escalate complex legal issues.

HR Systems & Reporting

• Maintain HR databases and secure digital records using Microsoft 365, spreadsheets, and HR platforms.
• Produce regular reports on staffing, turnover, recruitment, onboarding, and training compliance.
• Coordinate with leadership and IT to improve data accuracy, access controls, and HR processes.

Required Qualifications

• At least 4 years of progressive, hands-on human resources experience.
• Working knowledge of California employment law and practical HR compliance.
• Experience with employee relations, recruiting, onboarding, personnel administration, payroll, and benefits coordination.
• Strong organization, judgment, confidentiality, communication, and independent follow-through.
• Proficiency in Microsoft 365 and HR or payroll information systems.
• Bachelor's degree in HR, business, organizational psychology, or related field, or equivalent relevant experience.

Preferred Qualifications

• 5+ years of HR experience; SHRM-CP, PHR, or similar certification.
• Nonprofit, behavioral health, healthcare, housing, or social-services experience.
• Experience with multi-site teams, remote staff, HRIS tools, and process improvement.
• Familiarity with publicly funded programs and related personnel documentation.

First 90 Days: Measures of Success

• Assess HR files, hiring processes, employee records, and compliance priorities.
• Create reliable tracking for onboarding, training, documentation, and recurring deadlines.
• Improve response times and coordination among HR, managers, and employees.
• Present a prioritized HR operations improvement plan to executive leadership.

Compensation & Benefits

Annual compensation is $60,000. Benefits may include health coverage, paid time off, and other offerings available under Good Seed CDC policies and eligibility rules.

Equal Employment Opportunity

Good Seed CDC is an Equal Opportunity Employer committed to a diverse, inclusive, and respectful workplace. Employment decisions are made in accordance with applicable federal, state, and local law.

Join Our Team!

We welcome organized, resourceful HR professionals who value operational excellence, employee support, and meaningful community impact. Learn more about Good Seed CDC: