Sales Operations Coordinator - Public Sector

Compulink Technologies is seeking a highly organized, proactive, and detail-oriented Public Sector Sales Operations Coordinator to provide day-to-day operational support to the Contracts & Compliance Manager and the public-sector sales team. The primary purpose of this position is to manage the coordination and administrative work behind the sales process - including quotations, vendor follow-ups, bid documentation, internal trackers, contract files, and recurring reports - so that sales and contract leaders can focus on customer relationships, revenue opportunities, and strategic contract matters. This is a hands-on sales operations and support role. It is not a commission-based sales position and does not require cold calling or independent business development. Prior experience with government procurement or technology resellers is helpful, but not required. Training will be provided on Compulink's contracts, vendors, systems, and internal processes. Primary Responsibilities Coordinate the preparation and revision of customer quotations using manufacturer and distributor pricing. Request and follow up on pricing, availability, lead times, special bid registrations, product substitutions, and other information needed by the sales team. Maintain quote trackers, CRM records, opportunity updates, expiration dates, and follow-up reminders. Assist with assembling government bid and proposal packages, including forms, certifications, pricing schedules, and supporting documentation. Maintain organized contract files, compliance folders, customer records, vendor documentation, and shared electronic files. Assist with recurring sales, contract, and compliance reporting using established templates and internal data. Monitor shared inboxes and coordinate routine communications regarding pricing, order status, required documentation, and pending requests. Follow up with internal team members, manufacturers, distributors, and customers to obtain missing information and keep assignments moving. Organize and coordinate sales team priorities, open requests, deadlines, and follow-up activities to keep assignments moving and help ensure timely completion. Support the Contracts & Compliance Manager and Account Managers with other administrative and operational tasks as needed. Required Qualifications One to three years of experience in sales support, administration, procurement coordination, customer service, account support, or a related role. Strong working knowledge of Microsoft Excel, Outlook, and Word. Excellent organizational skills and consistent attention to detail. Ability to track multiple assignments and deadlines at the same time. Strong written and verbal communication skills. A proactive work style and willingness to follow up until an issue is resolved. Ability to learn new systems, products, contracts, and processes quickly. Good judgment and willingness to ask questions when information or instructions are unclear. Comfort working in a small, collaborative, fast-paced office environment. Preferred, but Not Required Experience supporting government, education, nonprofit, or other public-sector customers. Experience preparing quotations, proposals, bids, purchasing documents, or recurring reports. Familiarity with CRM systems, Microsoft 365, SharePoint, or Adobe Acrobat. Experience working with technology manufacturers or distributors. Basic familiarity with public-sector contracts or cooperative purchasing programs such as GSA, NYS OGS, OMNIA, or NASPO. The Right Candidate The strongest candidate may not already know every contract, vendor, or government purchasing process used by Compulink. We are looking for someone who is dependable, resourceful, detail-oriented, comfortable with routine follow-up, and able to learn new responsibilities quickly. This position is well suited for someone who enjoys organizing information, supporting a team, solving day-to-day operational issues, and making sure important tasks do not fall through the cracks. What Success Looks Like Quotes, trackers, files, and recurring reports are kept current and accurate. Missing information is followed up on promptly rather than waiting for repeated reminders. Bid and contract documents are organized, complete, and easy for the team to locate. Sales and contract leaders spend less time on routine administrative follow-up and more time on customers and revenue-generating work. The coordinator steadily learns Compulink's public-sector contracts, technology vendors, and internal processes. The employee will gain practical experience in technology sales operations, public-sector procurement, government bids, contracts, manufacturer programs, and proposal coordination. Depending on performance and interests, future growth may include Sales Operations Specialist, Government Contracts Coordinator, Senior Sales Coordinator, or Inside Sales Representative. Benefits and Work Details Benefits: 401(k), 401(k) matching, health insurance, and paid time off. Work arrangement: Full-time, on-site at the New York City office. People with a criminal record are encouraged to apply. #J-18808-Ljbffr Compulink Technologies Inc.