Administrative Specialist 2 Confidential - Human Resources

Job Title

The Essex Vicinage is seeking a highly motivated, goal-oriented individual with excellent written and oral communication skills who is organized, detail-oriented, and committed to providing exceptional customer service.

Job Description

If another position becomes available within five months of this recruitment's closing date, the applicant pool from this posting may be used to fill additional vacancies. When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

The Judiciary offers a strong opportunity for growth. The Essex Vicinage is seeking a highly motivated, goal-oriented individual with excellent written and oral communication skills who is organized, detail-oriented, and committed to providing exceptional customer service. Under the general direction of the Human Resources Division Manager and the Assistant Human Resources Division Manager, the successful candidate will demonstrate strong problem solving, communication, organizational, and administrative skills. The candidate must also have the ability to adapt to change and adjust multiple priorities in a fast-paced work environment producing optimal outcomes. The selected individual must have knowledge of Human Resources practices, federal, state, and local government regulations and the ability to interpret Judiciary policies, procedures, regulations, laws, and bargaining unit agreements and communicate this information to management and staff.

REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Example of Duties

Regular and predictable physical presence at the worksite is an essential function of this position. Participate in HR staff meetings. Conduct new employee orientation sessions. Assist the division by facilitating the recruitment process through NeoGov for designated recruitment, including creating job postings, qualifying resumes and scheduling interviews. Ensures all recruitment tasks are monitored and performed timely and efficiently. Assist with benefits and leave related matters, including conducting benefit orientations, handling leave request meetings with employees; reviewing and making recommendations on FMLA/FLA, donated leave requests, and worker's compensation claims. Process disability paperwork and benefit pre-payments for employees on a leave absence. Authorizes FMLA and leave requests in eCATS and processes PMIS transactions for leaves. Process and monitor all employee relations matter. Schedule discipline hearings and prepare discovery information for management and the Hearing Officer. Process regular and supplemental payroll on a weekly basis, track employee timesheets in eCATS, generate timesheet reports in business objects, communicate with management, Judges, and staff who are not in compliance with deadlines; calculate and review the salary increase spreadsheets; and prepare and process all PMIS and JHRIS transactions. Perform other related duties as required.

Qualifications

Graduation from an accredited college or university with a bachelor's degree. Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date. Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service.

Supplemental Information

Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position. Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations. Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. Residency Law: Pursuant to N.J.S.A. 52:14-7 (L. 2011, Chapter 70), also known as the "New Jersey First Act," all persons newly hired by the Judiciary must establish, and then maintain, principal residence in the State of New Jersey. HOW TO APPLY: The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered. The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey. The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice NeoGov applicant support at View phone number on click.appcast.io (toll free call) Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)