Special Events Coordinator

PlanetScale is growing rapidly and reinventing the database space. The PlanetScale platform offers both Postgres and Vitess clusters. Vitess, an open-source database clustering system for horizontal scaling of MySQL, enables businesses to efficiently handle large-scale data workloads — without sacrificing developer experience. PlanetScale is backed with over $100M in venture financing from top-tier VCs including a16z, Kleiner Perkins, SignalFire, and Insight Venture Partners. And we serve some of the most innovative companies in the world such as Block, Anysphere (Cursor), MyFitnessPal, Etsy, Kick, and thousands more. Our customers entrust us with what is often their most precious digital asset, their data, so the stakes couldn't be higher. We're looking for early members of our Sales team that can form deep partnerships with our prospects and customers to help them adopt and succeed on the next generation of database infrastructure. Position Summary As a Community and Events Coordinator, you'll help execute in-person experiences that connect developers, founders, engineering leaders, and the broader technology community with PlanetScale. You'll work closely with the Head of Community and cross-functional teams to coordinate events ranging from intimate executive dinners and customer roundtables to conference activations, office events, meetups, and large-scale community programs. This role is ideal for someone who loves logistics, thrives in fast-paced environments, enjoys meeting people, and takes pride in creating memorable experiences. What's the job to be done? Event Planning & Execution Coordinate logistics for executive dinners, happy hours, conferences, meetups, customer events, and community activations Manage event timelines, run-of-shows, and planning documents Assist with venue sourcing, catering, rentals, entertainment, transportation, and vendor management Support on-site event execution, setup, registration, attendee experience, and breakdown Track budgets, invoices, contracts, and event expenses Occasional travel required for conferences, customer events, and community programs. Able to carry and lift 10 lbs of merch, marketing materials, and or event related items. Community & Attendee Experience Manage event registration platforms and attendee communications Coordinate guest lists, RSVPs, approvals, and waitlists Support attendee outreach and follow-up efforts Help create thoughtful experiences that foster meaningful connections between attendees Marketing Operations Coordinate event promotion across social channels, email, and partner communities Assist with post-event reporting and performance tracking Maintain event calendars and planning documentation Swag & Logistics Coordinate merchandise ordering, inventory management, and event shipments Manage conference booth materials and event assets Organize storage, shipping schedules, and vendor deliveries Cross-Functional Collaboration Partner closely with Marketing, Sales, Solutions Engineering, Executive Leadership, and Operations teams Support customer-facing and prospect-facing events that contribute to pipeline and community growth Coordinate with sponsors, speakers, customers, and external partners What you will need 2+ years of experience in event marketing, field marketing, community, or related fields Exceptional organizational and project management skills Strong written and verbal communication skills Ability to manage multiple projects simultaneously with attention to detail Comfortable working evenings or occasional weekends during events Ability to lift and move event materials when needed What else will help you be successful? Proactively solves problems before they become issues Enjoys building relationships and creating welcoming environments Obsesses over details while maintaining a big-picture mindset Thrives in dynamic startup environments Preferred Experience supporting conferences or trade shows Experience managing executive dinners or VIP events Familiarity with developer communities, startups, or B2B SaaS Experience working with vendors, venues, and event budgets Why PlanetScale We're redefining how high-growth companies manage data at scale—and we work with some of the most exciting brands in gaming, consumer tech, and B2B SaaS. At PlanetScale we believe in supporting people to do their best work and thrive no matter the location. Our mission is to build a diverse, equitable, and inclusive company. We strive to build an inclusive environment where all people feel that they are equally respected and valued, whether they are a candidate or an employee. We welcome applicants of any educational background, gender identity and expression, sexual orientation, religion, ethnicity, age, citizenship, socioeconomic status, disability, pregnancy status, and veteran status. If you have a disability, please let us know if there's any way we can make the interview process better for you; we're happy to accommodate! Total Compensation and Pay Transparency An employee's total compensation consists of base salary + variable comp where appropriate + benefits + equity. A member of our Talent Acquisition team will be happy to answer any further questions when we engage with you to begin the interview process. Base salary range: $120,000 - $140,000 USD #J-18808-Ljbffr