Office Administrator

Job Title: Office Administrator


Industry: Nonprofit


Location (City, State): Newark, NJ


Assignment Type: Contract (3 Months)


Pay: $20.00-$22.00/hour


Work Schedule: Full-time | Monday-Friday | 8:45 AM-5:00 PM | 35 hours/week | 100% Onsite


Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:


Our client is a mission-driven nonprofit organization dedicated to advancing social impact through community engagement, advocacy, and collaborative partnerships. They foster an inclusive and values-driven workplace where employees are empowered to support meaningful initiatives that strengthen communities and create lasting positive change.

Job Description:


The Office Administrator will oversee daily office operations while supporting facilities management and administrative functions in a fast-paced corporate environment. This role is responsible for coordinating office moves and workplace projects, managing vendors and office logistics, maintaining supplies and facilities, and providing administrative support to ensure a seamless employee experience. The ideal candidate has experience balancing office administration, facilities coordination, and executive support, with exceptional organizational, communication, and project management skills.

Key Responsibilities:

• Manage daily office operations to ensure the workplace runs efficiently.
• Coordinate office moves, renovations, and workplace reconfigurations from planning through execution.
• Serve as the primary point of contact for building management, movers, maintenance providers, and office vendors.
• Coordinate furniture deliveries, office equipment installations, and workspace setup.
• Catalog office inventory, maintain supply levels, and oversee ordering of office supplies and equipment.
• Create seating charts, workstation assignments, and office floor plans as needed.
• Coordinate packing, labeling, storage, and organization of office materials during relocations.
• Manage document retention, shredding services, and records organization.
• Schedule preventative maintenance and coordinate office repairs.
• Support onboarding by preparing workstations, office access, and employee welcome materials.
• Provide administrative support including calendar management, meeting coordination, travel arrangements, expense reporting, and correspondence.
• Coordinate meetings, catering, and company events.
• Maintain office policies, procedures, and operational documentation.
• Identify opportunities to improve workplace processes and enhance the employee experience.

Qualifications:

• 3+ years of experience in Office Administration, Facilities Coordination, Workplace Services, Executive Administration, or a related role.
• Demonstrated experience coordinating office moves, relocations, or workplace projects.
• Experience managing vendors, building management, maintenance requests, and office services.
• Strong project coordination and organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint.
• Experience creating seating charts, tracking inventory, and coordinating office logistics is highly preferred.
• Ability to work independently while collaborating across multiple departments.
• Comfortable in a fast-paced, changing environment with a proactive, solutions-oriented mindset.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.


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