Executive Assistant and Office Manager

Job description

Be the right hand to the Executive Director of one of California's premier active adult communities.

Sun City Lincoln Hills Community Association is seeking a highly organized, proactive, and professional Executive Assistant and Office Manager to support the Executive Director and oversee the day-to-day administrative operations of our executive office.

This is more than a traditional executive assistant role. You'll serve as the central hub for Board governance, executive administration, office management, and organizational coordination while supervising our Membership Coordinator. If you enjoy bringing order to complex projects, working with executive leadership, and helping an organization operate at its best, we'd love to meet you.

What You'll Do

As the Executive Assistant and Office Manager, you will:
-Serve as the primary executive support to the Executive Director.
-Coordinate meetings of the Board of Directors and committees, including agendas,
meeting packets, minutes, and follow-up.
-Manage the Executive Director's calendar, correspondence, travel, and confidential
communications.
-Oversee the daily operations of the executive and administrative office.
-Supervise and support the Membership Coordinator.
-Coordinate administrative projects and organizational initiatives.
-Maintain official Association records, policies, and governing documents.
-Develop and improve administrative procedures and office workflows.
-Coordinate executive communications with residents, Board members, staff,
consultants, and outside agencies.
-Assist with special projects, strategic planning efforts, and executive initiatives.

What We're Looking For

The ideal candidate is:
-Exceptionally organized and detail-oriented.
-Comfortable managing multiple priorities in a fast-paced environment.
-An outstanding communicator with excellent writing and proofreading skills.
-Professional, diplomatic, and able to maintain the highest level of confidentiality.
-A self-starter who anticipates needs before they arise.
-Comfortable working with volunteer Boards, executive leadership, and a diverse
resident community.
-Passionate about delivering exceptional customer service.

Qualifications
-Five or more years of progressively responsible executive administrative support,
office management, or Board administration experience.
-Experience supporting executive leadership preferred.
-Previous experience supervising administrative staff is preferred.
-Strong proficiency in Microsoft Office Suite, Adobe Acrobat, and modern office
technology.
-Experience preparing professional reports, presentations, agendas, meeting
minutes, and executive correspondence.
-Experience with Board management software, records management, or HOA
management software is a plus.
-Experience in a homeowners association, nonprofit, municipal government, or
similar organization is highly desirable.

Why Join Sun City Lincoln Hills?

Sun City Lincoln Hills is one of Northern California's premier active adult communities, serving nearly 7,000 homes and offering exceptional recreational amenities, clubs, dining, fitness, and lifestyle programming. Our employees play an important role in creating an outstanding experience for our residents every day.

If you're looking for a career where your organizational skills, professionalism, and initiative will make a meaningful impact every day, we'd love to hear from you.

Apply today and become part of the team that helps make Sun City Lincoln Hills an exceptional place to live.

Benefits Overview
We offer a comprehensive benefits package including multiple medical plan options through Kaiser (HMO 0 40, HMO 1000 30) and Aetna (HMO AVN 0 100 30, NTL MCP 2000 80), with coverage available for employees, employee + children, employee + spouse, or families. Employer contributions range from 75-96% depending on the plan. Dental coverage is provided through MetLife (High PPO and Low PPO) with employer contributions between 58-80%, and vision benefits are offered through Aetna (Vision Core and Vision Plus) with a 100% employer contribution. Employees also receive access to the NexGen Employee Assistance Program (EAP) through Paychex, offering counseling, mental health support, financial advising, and more. Our 401(k)-retirement plan allows contributions after 30 days, with an employer match of up to 4% beginning after one year.


Additional benefits include a Flexible Spending Account, Long-Term Disability, Life Insurance equal to one year's salary (with voluntary supplemental options), and optional coverage for short-term disability, accident, hospitalization, illness, and legal assistance. Benefits begin on the 1st of the month following 30 days of employment.
Paid time off includes vacation accruing at .0385 hours per hour worked (approximately 10 days per year, usable after 90 days), 9 paid holidays plus one floating holiday, and 40 hours of sick leave per year.

Equal Employment Opportunity and Accommodation


Sun City Lincoln Hills Community Association is an Equal Opportunity Employer and prohibits discrimination based on race, color, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, and related medical conditions), gender identity or expression, sexual orientation, marital status, military or veteran status, physical or mental disability, protected medical conditions (including those defined under state or local law), reproductive health decision making, genetic information, or any other characteristic protected by federal, state, or local laws.


We are committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) and applicable California laws. Applicants and employees may request accommodation related to disabilities; sincerely held religious beliefs; needs arising from domestic violence, sexual offenses, or stalking; pregnancy, childbirth, or related medical conditions; or any other protected reason, unless doing so would create an undue hardship.


*Employment is contingent upon successful completion of reference checks,
background check.


*Due to the nature of this role, it is not open to residents of Sun City Lincoln Hills
Community Association.