Contract Administrator

Contract Administrator

Required Skills & Experience: Education, Licensure & Certifications: High School Diploma or GED, required. Bachelor's degree in accounting or equivalent professional experience. Experience: 5+ years' experience in accounting or equivalent. Two years or more of construction contract administration experience is required. Sound understanding of contracting principles. Knowledge and experience with percentage completion job cost accounting principles. Knowledge of construction contract language. Knowledge of sales and use tax laws. Experience working with ERP systems and job cost accounting systems. JD Edwards Enterprise One experience is preferred but not required. Knowledge, Skills, Capabilities: Knowledge of pre-lien and lien processes. Ability to create invoices in an AIA format. Solid written and verbal communication skills. Ability to work with a positive attitude under pressure and without supervision to meet contractual deadlines. Proficient in Microsoft Office products; Word, Excel, Outlook, etc.

Job Description: The Contract Administrator is responsible for managing the contract/purchase order requirements of multiple projects at once. Working directly with project managers, subcontractors, and customers in a professional manner.

Job Responsibilities: Ensure that jobs are loaded correctly into the ERP systems. Assist in compiling information for prequalification documents. Apply for Certificate of Insurance as needed for projects. Apply for Bid Bonds and Project Bonds as needed. Ensure that jobs are invoiced correctly and in a timely manner. Monitor job cost daily and report to Project Managers and General Manager jobs that are failing to meet budgeted margins. Monitor over and under billing status and advise the General Manager on underbilled projects. Ensure accuracy of job budgets and revise as necessary. Conduct Job Cost meetings as required. Oversee all purchasing activity for projects and review all open PO's on periodic basis. Manager and reconcile Petty Cash disbursements. Organize and Prepare billing documentation. Maintain complete customer and other departmental files; collect and catalogue designs and billing information. Prepare productivity analysis reports. Continuously compare contract documents to the dollar amount entered in the account system and resolve any deviation. Ensure that job dollar values are neither over or under valued or reported. Review contract language and payment terms. Manager new job set up. Complete paperwork and update worksheets and reports related to division activity in a timely manner. Engage in weekly Project Management meetings. Other duties as assigned.