Nonprofit Administrative Support Specialist

Job Description

Job Description

Join Housing Solutions Tulsa as a Full-Time Nonprofit Administrative Support Specialist and contribute to meaningful social change! This onsite role is an opportunity for mission-driven candidates who value empathetic community service and contributing to housing efforts in Tulsa. You'll engage directly in enhancing our administrative functions, including managing accounts payable and utilizing SharePoint for seamless operational efficiency.

With a pay range of $22.00 to $25.00 per hour, your efforts will not only ensure smooth administrative operations but also make a tangible difference in the lives of those we serve. This dynamic position is perfect for individuals who thrive in a forward-thinking environment and are eager to grow within the nonprofit sector. You will be offered great benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Flexible Spending Account, and Paid Time Off. Embark on a rewarding career path with us in Tulsa, OK, and help build a better future for our community!

Housing Solutions leads the charge in ending homelessness in Tulsa County, serving as the cornerstone for transformative change. As the lead agency for the HUD-funded Tulsa County Continuum of Care, we are dedicated to uniting local organizations and stakeholders to deliver essential services and create sustainable housing solutions. Our work ensures that individuals facing homelessness and housing insecurity receive the coordinated support they need to find stable housing. By joining Housing Solutions, you'll be part of a dedicated team that profoundly impacts lives and strengthens the fabric of our community through strategic partnerships and initiatives.

The Administrative Support Specialist at Housing Solutions Tulsa plays a pivotal role in ensuring the smooth and efficient day-to-day operations of our nonprofit organization. This dynamic position requires managing a high volume of tasks with exceptional efficiency, allowing for the improvement of Housing Solutions' performance. The ideal candidate excels at juggling competing demands without sacrificing quality, proactively anticipating needs and creatively solving problems while maintaining keen attention to detail. Reporting directly to the Chief Administrative Officer, this role encompasses a variety of responsibilities, including office management support, accounts payable management, human resources assistance, board administration, and IT support.

By developing and implementing efficient procedures, managing vendor relationships, and ensuring compliance with policies, this position directly contributes to the organization's success and operational integrity, all while maintaining a high level of customer service with internal and external stakeholders.

To thrive as an Administrative Support Specialist at Housing Solutions Tulsa, candidates must possess a blend of relevant skills and experience. A minimum of an Associate's degree paired with two years of related experience, or a combination of education and hands-on work in nonprofit operations, office administration, bookkeeping/accounts payable, or process improvement, is essential. Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint, is required, along with demonstrated experience in building or managing SharePoint sites. Successful candidates will showcase excellent organizational and time management abilities, adeptly handling competing priorities without compromising quality. Strong written and verbal communication skills are critical for effective coordination with internal teams and external stakeholders.

Additionally, a demonstrated capacity to manage confidential information discreetly is necessary. Familiarity with QuickBooks Online is preferred, especially concerning invoice processing and vendor management. Certification or pursuit of certification in Business Administration, Office or Project Management, or related fields is highly desirable.

Knowledge and skills required for the position are:

• Associate's degree and 2 years of related experience; OR 2 or more years of work experience in a directly applicable field; OR some combination of relevant education and experience.
• Demonstrated background in at least two of the following: office administration, nonprofit operations, bookkeeping/accounts payable, or process improvement.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) with demonstrated experience building or managing SharePoint sites, including document libraries, communication sites, or team sites.
• Excellent organizational and time management skills with demonstrated ability to manage competing priorities without sacrificing quality.
• Strong written and verbal communication skills with experience coordinating across internal teams and external stakeholders.
• Demonstrated ability to handle confidential information with discretion, including personnel matters, executive communications, and board-level materials.
• QuickBooks Online experience preferred, including invoice processing, vendor management, and basic reporting.
• Certification (or actively pursuing certification) in Business Administration, Office or Project Management or a related field; SharePoint or Microsoft 365 certification preferred.

If you think this job is a fit for what you are looking for, please review the full job desciption and apply today. Good luck!

All offers of employment are contingent upon the successful completion of a background check, which may include verification of employment history, education, criminal records, and other relevant information. Positions that require driving as part of the job will also require a motor vehicle record (MVR) check.