Clerical Support in the Housing Litigation Division (HLD)

Clerical Support in the Housing Litigation Division (HLD)

About the Agency: The New York City Department of Housing Preservation and Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city's neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love. - We maintain building and resident safety and health - We create opportunities for New Yorkers through housing affordability - We engage New Yorkers to build and sustain neighborhood strength and diversity.

Your Team: The Office of Enforcement and Neighborhood Services (OENS) leads the agency's effort to work closely with other HPD divisions and outside community partners to identify buildings in distress, assess and develop appropriate strategies to address those properties and work closely with responsible owners to develop a plan to improve conditions and return buildings to firm financial footing and physical health. OENS uses enforcement tools within its Division of Code Enforcement, Housing Litigation Division, Emergency Operations and Enhanced Enforcement, and the Division of Neighborhood Preservation to ensure compliance with legal and regulatory obligations. The Office of Enforcement and Neighborhood Services is composed of seven divisions: Data Management & Technology (DMT), Division of Neighborhood Preservation (DNP), Administration & Internal Compliance (AIC), Housing Litigation Division (HLD), Division of Code Enforcement (DCE), Emergency Operations and Enhanced Enforcement Division (EOD) and Division of Emergency Housing Services (EHS).

Your Impact: The Housing Litigation Division (HLD) initiates litigation against building owners in Housing Court to ensure compliance with housing standards contained in the New York City Housing Maintenance Code and New York State Multiple Dwelling Law. HLD seeks orders to correct violations, civil penalties, access warrants, 7A Administrators and appears in tenant-initiated proceedings.

Your Role: Your role will be a Clerical Support/Community Associate in the Housing Litigation Division (HLD). You will be responsible for, but not limited to, the following:

• Processing necessary documents for service of process and filings in court including the selection of proper respondents and creating case files with supporting documentation;
• Assisting staff attorney with conferences and settlements of cases;
• Assisting in preparing stipulations of settlement and default orders/judgments, and affidavit of service;
• Maintaining the unit's files and court calendars;
• Preparing files for court and transporting of files to and from court;
• Preparing transfer documents for cases to other units;
• Collating documents, inputting court index numbers and retrieving supporting documents for exhibits such as violations, MDRs, deeds, etc;
• Ensuring that document production and file information is timely produced for all the borough units and properly tracked in the Litigation Management System (LMS);
• Ensuring accurate and timely recording of case dispositions based on final Court Orders; and
• Working closely with HLD's Accounting Unit to track and monitor monies received from final case dispositions.

Preferred Skills: - Knowledge of computer entry/ability to learn and use computer database; - Ability to work under pressure and to respond to inquiries from the public and colleagues rapidly; - Attention to detail and organization; - Ability to organize and prioritize multiple tasks.

Minimum Qualifications

Qualification Requirements 1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or 2. Education and/or experience which is equivalent to "1" above.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.