Administrative Assistant II

Position Title:Administrative Assistant II

Job Group:Professional & Scientific

Required Minimum Qualifications:High school diploma or equivalent and 3 years of related experience

Job Description:

Summary of Duties and Responsibilities:

Are you looking for a dynamic administrative role where no two days are the same? Do you enjoy supporting leaders, coordinating events, solving problems, and working with a variety of people?

If so, Health and Human Sciences Extension and Outreach (HHSEO) at Iowa State University is currently seeking qualified candidates for an Administrative Assistant II!

What You'll Do:

• Provide executive-level administrative support to HHSEO leadership and support team.

• Coordinate schedules, meetings, communications, and administrative activities.

• Serve as a primary point of contact for faculty, staff, and external stakeholders.

• Prepare and distribute professional communications and branded materials.

• Maintain confidentiality of sensitive information.

• Coordinate logistics for professional development programs, meetings, and special events.

• Manage registrations, attendee tracking, room reservations, technology needs, and event evaluations.

• Support committee activities, communications, and speaker coordination.

• Recruit, train, supervise, and assign work to student employees.

• Support hiring and onboarding activities.

• Provide guidance on departmental and university policies and procedures.

• Respond to inquiries from faculty, staff, and external partners.

• Serve as backup support for purchasing, P-card, travel, and reimbursement processes.

• Participate in professional development and training opportunities.

The successful candidate will possess the ability to manage multiple competing priorities while maintaining a high level of accuracy, professionalism, and attention to detail.

Preferred Qualifications:

• Experience providing administrative support to executive or senior-level leadership.

• Demonstrated experience in complex calendar management and scheduling.

• Experience coordinating complex meetings, conferences, or events involving multiple stakeholders.

• Demonstrated proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.

• Demonstrated experience preparing executive-level correspondence, reports, presentations, and meeting materials.

Department Description:

Health and Human Sciences Extension and Outreach (HHSEO) delivers research-based information and education to help Iowans make informed decisions that improve their quality of life. As the outreach arm of the College of Health and Human Sciences, HHSEO faculty and staff work together with local Extension professionals located across all 99 Iowa counties to translate university research into practical solutions for individuals, families, employers, and communities. HHSEO focuses on food safety, nutrition, wellness, caregiving, parenting, relationships, and personal finance for people across the lifespan. In addition, HHSEO hotlines and call centers offer assistance with home and family questions, stress counseling, financial concerns, and crisis assistance. To learn more, please visit Health and Human Sciences Extension and Outreach ( .

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

Application Instructions:To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

Resume/Curriculum Vitae

Letter of Application/Cover Letter

Why Choose Iowa State University?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:

• Retirement benefits including defined benefit and defined contribution plans

• Generous vacation, holiday, and sick time and leave plans

• Onsite childcare (Ames, Iowa)

• Life insurance and long-term disability

• Flexible Spending Accounts

• Various voluntary benefits and discounts

• Employee Assistance Program

• Wellbeing program

• Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

If you have questions regarding this application process, please email View email address on click.appcast.io, or call View phone number on click.appcast.io or Toll Free: View phone number on click.appcast.io.

Appointment Type:Regular

Number of Months Employed Per Year:12 Month Work Period

Time Type:Full time

Pay Grade:PS806

Original Posting Date: July 10, 2026

Posting Close Date:July 19, 2026

Job Requisition Number:R19564

Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. View phone number on click.appcast.io, email View email address on click.appcast.io.

General ISU compensation information can be found on the University Human Resources ( website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.

Current employees (excluding temporary, student and graduate assistants) must apply through the Workday Internal Careers Hub ( .

By focusing on the future and providing the best student experience possible, Iowa State University ( attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State, we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.

Iowa State University is a welcoming community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community ( . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. View phone number on click.appcast.io, email View email address on click.appcast.io.

If you have questions about the application process please email View email address on click.appcast.io or call View phone number on click.appcast.io or Toll-Free at View phone number on click.appcast.io. Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email View email address on click.appcast.io or call View phone number on click.appcast.io or Toll-Free: View phone number on click.appcast.io. TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or View phone number on click.appcast.io.

General ISU compensation information can be found on the University Human Resources ( website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.